Receptionist / Secretary (Office-Wide)

City of New York; New York (NY); Vor Ort; USD 38.000 - 47.000; Vollzeit

Zusammenfassung

The Kings County District Attorney's Office (KCDA) in Brooklyn, part of City of New York, is seeking a Receptionist/Secretary to provide frontline support to the Bureau Chief and Deputy Chief and to help keep the office operating efficiently. This on-site clerical role offers exposure to a large public sector environment and opportunities to contribute to important casework workflows.

Duties include maintaining schedules, responding to calls, drafting correspondence, filing, ordering supplies,

Qualifikationen

• No formal education or experience required; ability to understand and carry out simple instructions.
• Candidates must be able to understand and be understood in English.

Aufgaben

• Maintains Bureau Chief and Deputy Chief's schedules.
• Responds to telephone inquiries, direct calls accordingly, and records messages.
• Prepare all correspondence for managerial staff.
• Maintains an efficient filing system for all correspondence.
• Requisitions office supplies for the unit.
• Maintains vacation and sick leave calendar of employees within the unit.
• Collects timesheets from ADAs weekly and submits to Bureau Chief for signature.
• Ensures all equipments are in good working order, places requests for repair tickets.
• Provides coverage in the absence of the Receptionist.
• Assists with unit special projects.
• Perform other related duties as necessary

Kenntnisse

Organizational skills

Time management

Communication skills

English proficiency

Ausbildung

No formal education required

Jobbeschreibung

The Kings County District Attorney's Office (KCDA) is one of the largest prosecutors' offices in the country and is committed to developing and implementing innovative prosecutorial strategies that will fulfill our vision of keeping Brooklyn safe while at the same time ensuring fairness and justice for all. KCDA has an exciting opportunity to work as a Receptionist / Secretary.

Under general supervision, with latitude for independent initiative and judgment, the prospective candidate will perform the following duties:

• Maintains Bureau Chief and Deputy Chief's schedules.
• Responds to telephone inquiries, direct calls accordingly, and records messages.
• Prepare all correspondence for managerial staff.
• Maintains an efficient filing system for all correspondence.
• Requisitions office supplies for the unit.
• Maintains vacation and sick leave calendar of employees within the unit.
• Collects timesheets from ADAs weekly and submits to Bureau Chief for signature.
• Ensures all equipments are in good working order, places requests for repair tickets.
• Provides coverage in the absence of the Receptionist.
• Assists with unit special projects.
• Perform other related duties as necessary

COMMUNITY ASSISTANT - 56056

Preferred Skills

• Excellent organizational, time-management and multi-tasking skills, including the ability to take initiative, prioritize duties, and work both independently and within a team environment is a plus.
• Excellent communication skills and writing skills.
• Familiarity with case tracking, CIMS, Office of Court Administration (OCA) is a plus.
• Strong attention to detail is essential.

Qualifications

• 1. There are no formal education or experience requirements for this position. However, the ability to understand and carry out simple instructions is required.
• 2. Candidates must be able to understand and be understood in English.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.