Operations Coordinator

Outworx Group; Hebron Estates (KY); On-site; USD 28,000 - 34,000; Part time

Job summary

Outworx Group is seeking a detail-oriented Operations Coordinator to support snow removal operations at the Hebron, KY Airport. This seasonal, on-call role provides administrative and operational support before, during, and after storms to ensure staffing, compliance, and preparedness for each event.

Key duties include onboarding seasonal employees, coordinating airfield access, maintaining ADP records, assisting with training and storm readiness, and supporting payroll documentation.

Qualifications

• 1–2 years of office administration or operations support experience.
• Availability to work based on weather conditions, including overnight shifts, weekends, holidays, and short-notice storm events.
• Aviation or airport experience preferred.
• Payroll or timekeeping experience preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Support onboarding and processing of new and returning seasonal employees.
• Coordinate airfield access and badging requirements for seasonal and full-time employees.
• Maintain accurate employee information in ADP and Everbridge communication systems.
• Assist with pre-season operator training and storm readiness.
• Learn equipment capabilities, operator responsibilities, and operational procedures to support management during snow events.
• Assist the Operations team with storm tracking, documentation, and closeout.
• Manage storm forms and timekeeping documentation to support payroll and recordkeeping.
• Assist with fuel dispatch and employee check-in/check-out at fuel terminals.
• Coordinate catering and other operational needs during storm events.
• Support departmental compliance and ensure required documentation is completed accurately and timely.
• Work closely with the General Manager and Operations team to address issues and keep storm operations running efficiently.
• Perform other duties as assigned.

Skills

Office administration

Operations support

Payroll/timekeeping

Microsoft Office

Tools

ADP

Everbridge

Outlook

Word

Excel

PowerPoint

Teams

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Coordinator

000508-Operations Indirect Casual Clerical Hebron, KY, US

Salary Range: $20.00 To $25.00 Hourly

Operations Coordinator

Position Overview

Outworx Group is seeking a detail-oriented and dependable Operations Coordinator to support snow removal operations at (Location) Airport.

This is a seasonal, on-call position with the majority of work occurring during winter weather events. The Operations Coordinator will provide administrative and operational support before, during, and after storms to help ensure the team is staffed, organized, compliant, and prepared for each event.

Key Responsibilities

• Support onboarding and processing of new and returning seasonal employees.
• Coordinate airfield access and badging requirements for seasonal and full-time employees.
• Maintain accurate employee information in ADP and Everbridge communication systems.
• Assist with pre-season operator training and storm readiness.
• Learn equipment capabilities, operator responsibilities, and operational procedures to effectively support management during snow events.
• Assist the Operations team with storm tracking, documentation, and closeout.
• Manage storm forms and timekeeping documentation to support accurate payroll and recordkeeping.
• Assist with fuel dispatch and employee check-in/check-out at fuel terminals.
• Coordinate catering and other operational needs during storm events.
• Support departmental compliance and ensure required documentation is completed accurately and timely.
• Work closely with the General Manager and Operations team to address issues and keep storm operations running efficiently.
• Perform other duties as assigned.

Qualifications

• 1–2 years of office administration or operations support experience.
• Availability to work based on weather conditions, including overnight shifts, weekends, holidays, and short-notice storm events.
• Aviation or airport experience preferred.
• Payroll or timekeeping experience preferred.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong attention to detail and accuracy.
• Strong organizational, problem-solving, and decision-making skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to work independently and effectively as part of a team.
• Strong communication and follow-through.

Schedule

This is a weather-dependent, seasonal, on-call position with no guaranteed hours. Work schedules will vary based on snow forecasts and operational needs. The position may require extended or overnight shifts, weekends, holidays, and short-notice availability during winter weather events.

Equal Opportunity Employer

Outworx Group and its family of companies is an Equal Opportunity/Affirmative Action Employer. All qualified applicants, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.

This organization participates in E-Verify. For more information, contact the U.S. Department of Homeland Security at 888-897-7781 or visit the E-Verify website.