Operations Coordinator

Prime Air Cargo Inc; California (MO); On-site; USD 42,000 - 68,000; Full time

Job summary

Prime Air Cargo Inc is seeking an Import Coordinator to manage export documentation, ensure regulatory compliance, and coordinate with carriers and overseas agents. The role emphasizes accuracy, timely processing, and strong communication with customers and internal teams.

The candidate should understand incoterms, maintain organized records, and be flexible to work weekends and holidays, with basic Spanish knowledge preferred.

Qualifications

• High School Diploma or GED required.
• 1 year experience with freight forwarder preferred.
• Knowledge on incoterms.
• Demonstrates excellent written and verbal communication, along with math skills for dimension conversions.
• Intermediate to Advanced PC skills - MS Office.
• Highly organized.
• Professional and courteous demeanor.
• Displays a flexible and open-minded willingness to adapt to new environments and be a team player.
• Availability to work weekends and holidays.
• Basic Spanish knowledge preferred.

Responsibilities

• Receive, review, and process export documentation for accounts.
• Must have a better than average understanding of the Import Regulations or other government agency regulations that govern exports.
• Must have a better than average understanding of TSA regulations.
• Ensure documentation is accurately processed, distributed, and released to carrier, customers and agents in a timely manner.
• Obtain and create quotes for shipments and source best method of transportation.
• Communicate with overseas agents to ensure proper pre-alerts and documentation.
• Continue to explore different options to reduce cost and increase revenues.
• Track and trace shipment and provide updates to clients and sales.
• Handle inventories of freight on hand, report discrepancies
• Create orders of outbound freight based on inventory availability
• Uphold a strong and professional relationship with airlines, transportation agencies and sales.
• Demonstrate an emphasis on customer satisfaction per company policy.
• Maintain shipment files and ensure billing is completed within a timely fashion.
• Assist as backup for alternate accounts.
• Perform other duties as assigned.
• Must be able to perform essential job functions with or without reasonable accommodations

Skills

Communication skills

Math skills

Highly organized

Professional demeanor

Team player

Education

High School Diploma or GED

Tools

MS Office

Job description

Job Description

Import

Essential Duties and Responsibilities:

• Receive, review, and process export documentation for accounts.
• Must have a better than average understanding of the Import Regulations or other government agency regulations that govern exports.
• Must have a better than average understanding of TSA regulations.
• Ensure documentation is accurately processed, distributed, and released to carrier, customers and agents in a timely manner.
• Obtain and create quotes for shipments and source best method of transportation.
• Communicate with overseas agents to ensure proper pre-alerts and documentation.
• Continue to explore different options to reduce cost and increase revenues.
• Track and trace shipment and provide updates to clients and sales.
• Handle inventories of freight on hand, report discrepancies
• Create orders of outbound freight based on inventory availability
• Uphold a strong and professional relationship with airlines, transportation agencies and sales.
• Demonstrate an emphasis on customer satisfaction per company policy.
• Maintain shipment files and ensure billing is completed within a timely fashion.
• Assist as backup for alternate accounts.
• Perform other duties as assigned.
• Must be able to perform essential job functions with or without reasonable accommodations

Preferred Qualifications:

• High School Diploma or GED required.
• 1 years’ experience with freight forwarder preferred
• Knowledge on incoterms
• Demonstrates excellent written and verbal communication skills, along with math skills for dimension conversions
• Intermediate to Advanced PC skills - MS Office
• Highly organized
• Professional and courteous demeanor
• Displays a flexible and open-minded willingness to adapt to new environments and be a team player
• Availability to work weekends and holidays
• Basic Spanish knowledge preferred