Operations & Communications Administrative Assistant

MS Shift, Inc.; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

MS Shift, Inc. is seeking an Administrative Assistant to provide reliable support for operations and help foster an efficient, inclusive work environment.

Responsibilities include answering phones, scheduling, coordinating meetings, handling mail, drafting communications, maintaining filing systems, coordinating office activities, and assisting HR with scheduling interviews and transport. The role requires a Bachelor’s degree and 2+ years in a client-facing setting, preferably in tech, with

Qualifications

• Bachelor’s degree in business, marketing, communications or a related field.
• 2+ years of client-facing experience, preferably in software or technology.
• Comfortable working across multiple departments in a deadline-driven environment.
• Active team player, self-starter, and multitasker who can adjust priorities.
• Strong communication skills and the ability to multitask.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate meetings.
• Collate and distribute mail.
• Prepare communications such as memos, emails, invoices, reports and other correspondence.
• Write and edit communications, from letters to reports and documents.
• Create and maintain filing systems, both electronic and physical.
• Coordinate and organize office activities and oversee stock of office supplies.
• Coordinate inbound and outbound office calls and shipments.
• Support HR in scheduling meetings, interviews and transport.

Skills

Communication skills

Multitasking

Team player

Friendly demeanor

Deadline-driven

Education

Bachelor's degree in business, marketing, communications or a related field

Job description

MS Shift, Inc. is seeking an Administrative Assistant to provide reliable support for operations and help foster an efficient, inclusive work environment.

Responsibilities include answering phones, scheduling, coordinating meetings, handling mail, drafting communications, maintaining filing systems, coordinating office activities, and assisting HR with scheduling interviews and transport. The role requires a Bachelor’s degree and 2+ years in a client-facing setting, preferably in tech, with