Administrative Assistant

MS Shift, Inc.; New York (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

MS Shift, Inc. is seeking an Administrative Assistant to provide reliable support for operations and help foster an efficient, inclusive work environment.

Responsibilities include answering phones, scheduling, coordinating meetings, handling mail, drafting communications, maintaining filing systems, coordinating office activities, and assisting HR with scheduling interviews and transport. The role requires a Bachelor’s degree and 2+ years in a client-facing setting, preferably in tech, with

Qualifications

• Bachelor’s degree in business, marketing, communications or a related field.
• 2+ years of client-facing experience, preferably in software or technology.
• Comfortable working across multiple departments in a deadline-driven environment.
• Active team player, self-starter, and multitasker who can adjust priorities.
• Strong communication skills and the ability to multitask.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate meetings.
• Collate and distribute mail.
• Prepare communications such as memos, emails, invoices, reports and other correspondence.
• Write and edit communications, from letters to reports and documents.
• Create and maintain filing systems, both electronic and physical.
• Coordinate and organize office activities and oversee stock of office supplies.
• Coordinate inbound and outbound office calls and shipments.
• Support HR in scheduling meetings, interviews and transport.

Skills

Communication skills

Multitasking

Team player

Friendly demeanor

Deadline-driven

Education

Bachelor's degree in business, marketing, communications or a related field

Job description

MS SHIFT is growing rapidly and is hiring an Administrative Assistant. We’re looking for an outgoing individual with excellent organizational skills and a personable disposition. This person will provide strong, reliable support for operations — creating procedures, communicating them companywide, and helping us achieve organizational efficiency by nurturing a positive, inclusive work environment.

Responsibilities

• Answer phones and greet visitors.
• Schedule appointments and maintain calendars.
• Schedule and coordinate meetings.
• Collate and distribute mail.
• Prepare communications such as memos, emails, invoices, reports and other correspondence.
• Write and edit communications, from letters to reports and documents.
• Create and maintain filing systems, both electronic and physical.
• Coordinate and organize office activities and oversee stock of office supplies.
• Coordinate inbound and outbound office calls and shipments.
• Support HR in scheduling meetings, interviews and transport.

Qualifications

• Bachelor’s degree in business, marketing, communications or a related field.
• 2+ years of experience in a client-facing role, preferably at a software or technology company.
• Comfortable working across multiple departments in a deadline-driven environment.
• Active team player, self-starter, and multitasker who can quickly adjust priorities.
• Strong communication skills and the ability to multitask.
• Friendly and upbeat demeanor.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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