Operations & Bookkeeping Lead

Boston Private; Princeton (NJ); Presencial; USD 55.000 - 75.000; Jornada completa

Descripción de la vacante

Private Company is seeking an experienced Office Manager/Bookkeeper to support the day-to-day administrative, financial, and operational needs of our growing advanced manufacturing business.

This hands-on role requires strong QuickBooks experience, ERP familiarity, and the ability to coordinate shipping and receiving, purchasing, inventory, documentation, and quality‑related administrative processes across teams.

Formación

• Experience in office management or bookkeeping.
• Strong QuickBooks knowledge.
• ERP system experience required.
• Accounts payable/receivable and invoicing experience.
• Experience supporting shipping and receiving.
• Excellent organization and attention to detail.
• Ability to work independently.
• Professionalism and reliability.

Responsabilidades

• Manage day‑to‑day bookkeeping and accounting support using QuickBooks.
• Process accounts payable and accounts receivable.
• Prepare invoices, record payments, reconcile accounts, and maintain accurate financial records.
• Assist management with financial reports, expense tracking, purchasing, and general business administration.
• Coordinate shipping and receiving, including preparing shipping documents, tracking shipments, and communicating with carriers and vendors.
• Maintain purchasing, inventory, customer, vendor, and operational records.
• Enter and maintain accurate information within the company's ERP system.
• Assist with purchase orders, work orders, inventory transactions, and related documentation.
• Support quality documentation, recordkeeping, and established quality procedures.
• Maintain organized electronic and physical business records.
• Coordinate office supplies, vendors, and general facility needs.
• Assist leadership with administrative projects and operational priorities.
• Communicate professionally with customers, suppliers, shipping partners, and internal employees.
• Identify opportunities to improve administrative processes and overall office efficiency.
• Perform additional administrative and business operations duties as needed.

Conocimientos

QuickBooks

Bookkeeping

Organization

Communication

Independent work

Herramientas

ERP system

Descripción del empleo

Private Company is seeking an experienced Office Manager/Bookkeeper to support the day-to-day administrative, financial, and operational needs of our growing advanced manufacturing business.

This hands-on role requires strong QuickBooks experience, ERP familiarity, and the ability to coordinate shipping and receiving, purchasing, inventory, documentation, and quality‑related administrative processes across teams.