Bookkeeper

May River Recruiting; Beaufort (SC); On-site; USD 40,000 - 60,000; Full time

Job summary

A recruitment agency is seeking an experienced Office Manager & Bookkeeper to oversee day-to-day financial and operational functions in a manufacturing facility. The ideal candidate should have at least 3 years of experience in bookkeeping and office management, along with strong skills in QuickBooks Online and Microsoft Excel. Responsibilities include managing accounts, organizing records, and ensuring compliance with regulations. In-office work is required with flexible hours from Monday to Thursday and occasional Fridays.

Qualifications

• 3+ years’ experience in bookkeeping, office management, or small business operations.
• Strong proficiency with QuickBooks Online and Microsoft Excel.
• Excellent organizational and communication skills.
• Ability to thrive in a fast-paced, detail-driven manufacturing environment.

Responsibilities

• Oversee financial, administrative, and operational functions of the facility.
• Manage accounts payable/receivable and perform reconciliations.
• Organize and maintain digital and paper records.
• Coordinate meetings and ensure smooth operations.

Skills

QuickBooks Online

Microsoft Excel

Organizational skills

Communication skills

Job description

We are representing a client seeking a versatile and detail-oriented Office Manager & Bookkeeper to oversee the day-to-day financial, administrative, and operational functions of a manufacturing facility.

The ideal candidate will bring strong bookkeeping skills, organizational expertise, and the ability to support a lean, fast-moving production and sales team. In addition to finance and office management, this role will provide compliance and logistical support to ensure smooth operations and client satisfaction.

Key Responsibilities

• Proficiency with QuickBooks Online required; experience with QuickBooks Desktop is a plus
• Familiarity with inventory management systems preferable
• Manage accounts payable/receivable
• Enter bank and credit card transactions
• Perform credit card, bank, and loan reconciliations
• Assist with commission/revenue share tracking for sales partners
• Prepare internal monthly reports and assist with quarterly and year-end reviews
• Support CPA with reconciliations, documentation, and audits

Office Management & Administrative Support

• Oversee office supplies, equipment, software subscriptions, and vendor relationships
• Maintain internal calendars, schedules, and shared files for production and client services
• Organize and maintain digital and paper records: contracts, production logs, compliance docs
• Coordinate meetings, plant tours, and internal team communications
• Assist in onboarding/offboarding employees, contractors, and production staff

Operations & Client Support

• Support project tracking for client copacking runs and ensure deadlines are met
• Maintain and update client files with production orders, certifications, and labeling compliance
• Help coordinate email communications, signage/logistics, and production checklists
• Ensure timely archiving of completed or expired client files

HR & Compliance

• Maintain employee and contractor records, time tracking, and onboarding documents
• Assist with OSHA, FDA, and USDA compliance documentation and reporting
• Support safety audits, plant certifications, and vendor qualification processes

Qualifications

Required:

• 3+ years’ experience in bookkeeping, office management, or small business operations
• Strong proficiency with QuickBooks Online and Microsoft Excel
• Excellent organizational and communication skills
• Ability to thrive in a fast-paced, detail-driven manufacturing environment

Preferred:

• Experience in manufacturing, food & beverage, or co-packing industries
• Familiarity with compliance processes (FDA, USDA, OSHA)Understanding of production cost tracking and vendor management

In-office work is required, with flexibility in daily hours Monday–Thursday and occasional Friday availability as needed.