Operations Associate: Project Coordination & Admin

Taxo.ai, Inc.; New York (NY); On-site; USD 75,000 - 95,000; Full time

Benefits offered by this job

Health coverage

Equity: 0.02%–0.05%

Job summary

Taxo.ai, Inc. is seeking an Operations Associate for an in-office role in New York City.

You’ll work closely with leadership to keep day-to-day operations running smoothly, coordinating logistics, documents, and projects with clear ownership and deadlines. You’ll manage administrative work, onboarding, vendor interactions, and cross-functional tasks, while building practical processes and maintaining accurate records.

Qualifications

• Strong organization and follow-through with ability to manage several priorities at once.
• Clear written and verbal communication; confident coordinating with different teams.
• Good judgment, discretion, and care when handling confidential information.
• Resourcefulness to take an open-ended task, clarify what matters, and carry it through.
• Comfort working with documents, spreadsheets, calendars, and collaboration tools.
• A practical, adaptable approach and willingness to help with both detailed admin work and broader projects.
• Bonus: experience in operations, project coordination, business support, or an assistant role; startup experience; thoughtful use of automation and AI tools.

Responsibilities

• Keep Priorities Moving: Organize priorities and track commitments with defined owners, deadlines, and deliverables.
• Coordinate the Details: Schedule meetings, prepare agendas and materials, capture decisions, and follow up on next steps.
• Research and Prepare: Research questions, compare options, and turn findings into clear summaries that support decisions.
• Support Company Operations: Help with recruiting coordination, employee onboarding, vendor administration, and other internal company operations as priorities evolve.
• Keep Information Clear: Prepare and maintain documents, presentations, spreadsheets, and project trackers.
• Close the Loop: Coordinate with colleagues and external contacts, flag blockers early, and improve recurring processes.

Skills

Organization

Communication

Discretion

Problem solving

Documentation

Adaptability

Operations coordination

Job description

Taxo.ai, Inc. is seeking an Operations Associate for an in-office role in New York City.

You’ll work closely with leadership to keep day-to-day operations running smoothly, coordinating logistics, documents, and projects with clear ownership and deadlines. You’ll manage administrative work, onboarding, vendor interactions, and cross-functional tasks, while building practical processes and maintaining accurate records.