Operations Associate: Cross-Functional Orchestrator

Pramaana Labs; Palo Alto (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Pramaana Labs, a Palo Alto AI research company, seeks an Operations Associate to help the company run smoothly. You will partner with the Chief of Staff, coordinate recruiting and commercial operations, and manage projects from start to finish in a fast-moving environment.

You will play a hands-on role with room to grow into more independent ownership, coordinating meetings, events, and daily logistics while maintaining confidential information with discretion.

Qualifications

• Outstanding organization, attention to detail and follow-through

Responsibilities

• Keep critical external engagements moving: coordinate customer and partner meetings, prepare participants, track follow-ups and ensure every commitment has an owner and next step.
• Own an excellent candidate experience through interview scheduling, interviewer coordination, confirmations, reschedules, clear communications and accurate ATS updates.
• Support daily company operations such as team events, visitors, vendors, office logistics, documentation and lightweight purchasing coordination as needs arise.
• Build simple, reliable trackers for priorities, deadlines, decisions and cross-functional dependencies; surface conflicts early instead of allowing silent slippage.
• Prepare crisp agendas, briefs, meeting notes and status updates so leaders enter conversations prepared and leave with actionable decisions.
• Spot recurring friction, improve checklists and templates, and implement lightweight automation rather than repeating avoidable manual work.
• Handle confidential people and commercial information with judgment, warmth and discretion; take ownership of increasingly complex projects as you earn trust.

Job description

Pramaana Labs, a Palo Alto AI research company, seeks an Operations Associate to help the company run smoothly. You will partner with the Chief of Staff, coordinate recruiting and commercial operations, and manage projects from start to finish in a fast-moving environment.

You will play a hands-on role with room to grow into more independent ownership, coordinating meetings, events, and daily logistics while maintaining confidential information with discretion.