Operations Assistant (Full-Time, Days)

Rochester Regional Health; United States; On-site; USD 26,000 - 34,000; Full time

Job summary

Rochester Regional Health in Rochester, NY seeks an Administrative Support professional to handle clerical duties, data entry, and meeting coordination for the department. You will assist with data management, reporting, and calendar maintenance in a demanding healthcare setting.

The role includes payroll-related tasks, generating reports, and supporting leadership with scheduling and correspondence, while mentoring staff on software tools.

Qualifications

• Demonstrates computer proficiency.
• Knowledge of Word, Excel, and PowerPoint.
• Proficiency with Kronos, WorkDay, and Qlik.
• Assists staff with software education.
• Experience with payroll processes and reporting.
• Supports leadership with scheduling and correspondence.

Responsibilities

• Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Rochester Regional Health (Kronos, WorkDay, Qlik, etc.). Assists/mentors staff with software education.
• Demonstrates proficiency in automated payroll system. Able to accurately manage Kronos entries, edits, report generation. Assist staffing coordinator with routine payroll functions. Demonstrates knowledge and understanding of Rochester Regional Health payroll policies and practices.
• Provide support for the departmental leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.
• Responsible for distribution of operational reports to manager(s). Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.
• In conjunction with departmental leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.
• In conjunction with departmental leadership and HR, facilitates monitoring of time and attendance, send coaching emails to frontline team under direction of departmental leadership
• Maintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.
• Perform other administrative duties as assigned within scope

Skills

Computer proficiency

Data reporting

Payroll knowledge

Meeting coordination

Tools

Word

Excel

PowerPoint

Kronos

WorkDay

Qlik

Job description

SUMMARY

The administrative role supports the operational activity of the department. Provides clerical/receptionist support duties for department and leadership.

STATUS: Full-Time, Days

LOCATION:

1555 Long Pond Road Rochester, NY 14626

DEPARTMENT: Administrative Support

SCHEDULE: 40 Hrs., Monday - Friday, 73am - 430pm

Key Responsibilities:

Demonstrates computer proficiency. Knowledge of common software programs (Word, Excel, and PowerPoint). Demonstrates proficiency in computer applications related to Rochester Regional Health (Kronos, WorkDay, Qlik, etc.). Assists/mentors staff with software education.

Demonstrates proficiency in automated payroll system. Able to accurately manage Kronos entries, edits, report generation. Assist staffing coordinator with routine payroll functions. Demonstrates knowledge and understanding of Rochester Regional Health payroll policies and practices..

Provide support for the departmental leadership/management to include but not limited to: timely and accurate completion of data report generation, management of department correspondence, management of meeting schedules and calendars, departmental file maintenance. Attends meetings and take minutes as required.

Responsible for distribution of operational reports to manager(s). Demonstrates ability to generate reports/graphs using appropriate formats. Generates reports as requested including budget reports, FTE reports, and Dashboard Reports.

In conjunction with departmental leadership and HR, facilitates the scheduling of interviews and assists with the new hire process. Maintains and updates new hire staff welcome packets.

In conjunction with departmental leadership and HR, facilitates monitoring of time and attendance, send coaching emails to frontline team under direction of departmental leadership

Maintains and updates any additions or changes to unit or department polices, procedures, job descriptions, orientation manuals, etc.

Perform other administrative duties as assigned within scope

Rochester Regional Health System is an Equal Opportunity / Aff...

EDUCATION:

LICENSES / CERTIFICATIONS:

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements.

Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE:

$19.00 - $25.00

CITY:

Rochester

POSTAL CODE:

14626

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.