Administrative Assistant - Home Care

315 Genesee Region Home Care Association Inc; Lakeville (NY); On-site; USD 24,000 - 29,000; Full time

Job summary

315 Genesee Region Home Care Association Inc. seeks an Administrative Assistant to support the Home Health Care and Clinical Support teams in Lakeville, NY.

The role covers general administration, scheduling, data management and patient communications, demanding proficient PC skills, accuracy and strong written and verbal communication.

Hours are 40 per week, 8:00am–4:30pm, Monday through Friday, onsite at 3513 Thomas Dr.

Qualifications

• Minimum of three years of experience in secretarial/administrative support, preferably in healthcare.
• Experience with PC and office programs including database management, spreadsheets, word processing and presentation software.
• Excellent written, verbal communication and organization skills.
• Bilingual preferred.

Responsibilities

• General Administration: answer telephones, schedule appointments, arrange travel, process time cards, data and work orders, manage budgets and expense reports, etc.; interact with patients, customers and external contacts.
• Budget Reporting: assist in budget preparation, patient billing, charging and insurance claims.
• Database Management: maintain electronic/computer databases and paper files; retrieve information and create reports as requested.
• Documentation: prepare a variety of correspondences.

Skills

Administrative support

Communication skills

Bilingual preferred

Tools

Microsoft Office

Excel

PowerPoint

Job description

SUMMARY

As an Administrative Assistant, you are key in the organization, gathering and dissemination of in-depth accurate information and reports. Your demonstrated expertise of software programs combined with your communication and customer service abilities greatly ensure unit success and functionality.

Job Title: Administrative Assistant
Department: Home Health Care, Clinical Support
Location: 3513 Thomas Dr, Lakeville, NY 14480
Hours Per Week: 40 hours per week
Schedule: 8:00am-4:30pm Monday through Friday

ATTRIBUTES

• Minimum of three (3) years of experience in area of secretarial/administrative support required, preferably in a healthcare environment
• Experience with PC and office programs including, but not limited to, database management, spreadsheets, word processing and presentation software
• Excellent written, verbal communication and organization skills
• Bilingual preferred

RESPONSIBILITIES

• General Administration. Answer telephones, schedule appointments, arrange travel, process time cards, data and work orders, manage budgets and expense reports, etc.; interact and serve as a resource for patients, customers and other external contacts; may arrange or conduct tours, orientations, training sessions or presentations
• Budget Reporting. May assist in budget preparation, patient billing, charging and insurance claims
• Database Management. Maintain electronic/computer databases and paper files; retrieve information as needed and may create financial, statistical, narrative and/or other reports as requested
• Documentation. Prepare a variety of correspondences

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver's license. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE

PAY RANGE: $17.75 - $21.00 CITY: Lakeville POSTAL CODE: 14480 The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts.

EQUAL OPPORTUNITY

Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. Its vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.