Executive Assistant

103 Rochester General Hospital; United States; On-site; USD 29,000 - 41,000; Full time

Job summary

Rochester Regional Health is seeking an Executive Assistant to support the Women's Service Admin at Rochester General Hospital. The role requires superb organizational skills, strong attention to detail, and a professional demeanor to ensure smooth information flow across the organization.

The position is full-time with a standard schedule: Mon, Tue, Thu, Fri 8:30am-5pm and Wed 7am-3:30pm, based in Rochester, NY.

Qualifications

• Minimum of five (5) years prior administrative experience, including at least two (2) years working in support of mid-to high-level management, preferably in a healthcare environment
• Medical terminology experience preferred
• Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet access
• Excellent written and verbal communication, organization skills and the ability to work independently

Responsibilities

• General Assistance. Process and triage incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance; perform a variety of administrative/clerical duties; take dictation, transcribe correspondence and type documents which may involve highly technical or confidential information; file and manage information pertinent to overall hospital operations
• Record Management. Maintain electronic databases, paper files and records, retrieving information as necessary; may create financial, statistical, narrative and/or other reports as requested
• Reporting. May perform various types of business analyses, including accumulating, calculating and formatting information into final reports; assist in budget preparation, patient billing, charging and insurance claims/programs

Skills

Administrative experience

Healthcare environment experience

Medical terminology

Advanced computer skills

Written and verbal communication

Tools

Word processing

Spreadsheets

Databases

Graphics

Internet access

Job description

SUMMARY

As an Executive Assistant, your superior organizational and computer skills, strong attention to detail and pleasant demeanor are essential contributors to the successful flow of information throughout the organization.

STATUS: Full-Time

LOCATION: Rochester General Hospital

DEPARTMENT: Women's Service Admin

SCHEDULE: Monday, Tuesday, Thursday & Friday 8:30am-5pm, Wednesday 7am- 3:30pm

ATTRIBUTES

• Minimum of five (5) years prior administrative experience, including at least two (2) years working in support of mid-to high-level management, preferably in a healthcare environment
• Medical terminology experience preferred
• Advanced computer and keyboard skills, including word processing, spreadsheets, databases, graphics and internet access
• Excellent written and verbal communication, organization skills and the ability to work independently

RESPONSIBILITIES

• General Assistance. Process and triage incoming correspondence and exercises judgment with respect to urgency, confidentiality and relative importance; perform a variety of administrative/clerical duties; take dictation, transcribe correspondence and type documents which may involve highly technical or confidential information; file and manage information pertinent to overall hospital operations
• Record Management. Maintain electronic databases, paper files and records, retrieving information as necessary; may create financial, statistical, narrative and/or other reports as requested
• Reporting. May perform various types of business analyses, including accumulating, calculating and formatting information into final reports; assist in budget preparation, patient billing, charging and insurance claims/programs

PHYSICAL REQUIREMENTS

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67-100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license. For disease specific care programs refer to the program specific requirements of the department for further specifications on experience and educational expectations, including continuing education requirements. Any physical requirements reported by a prospective employee and/or employee’s physician or delegate will be considered for accommodations.

PAY RANGE

$21.00 - $29.50

CITY

Rochester

POSTAL CODE

14621

The posted pay range is a good faith representation of potential base pay for this position. It may be modified in the future and eligible for additional pay components. Individual annual salaries/hourly rates could vary based on position details and FTE. Pay is determined by considering factors including, but not limited to, experience, relevant qualifications, specialty, internal equity, locations, and contracts. Rochester Regional Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, predisposing genetic characteristics, marital or familial status, military or veteran status, citizenship or immigration status, or any other characteristic protected by federal, state, or local law.

Rochester Regional Health is an integrated health services organization serving the people of Western New York, the Finger Lakes, St. Lawrence County, and beyond. The system includes nine hospitals; primary and specialty practices, rehabilitation centers, ambulatory campuses and immediate care facilities; innovative senior services, facilities and independent housing; a wide range of behavioral health services; and Rochester Regional Health Laboratories and ACM Global Laboratories, a global leader in patient and clinical trials. Its vision is to lead the evolution of healthcare to enable every member of the communities it serves to enjoy a better, healthier life.