Alumni & Events Operations Assistant

VILLANOVA UNIVERSITY; Rosemont (PA); On-site; USD 15,153 - 17,908; Part time

Job summary

Villanova University is seeking an Operations Assistant - External Relations to support the Marketing & Business Law Department in Bartley Hall. The role involves planning events, managing external relations, and handling data with care and discretion.

You will interact with alumni, donors, faculty, and staff, coordinating outreach, mailings, and research projects. Strong Microsoft Office skills and organization are essential; Canva/Photoshop are a plus.

Qualifications

• Knowledge of Marketing major and Business Law minor.
• Proficient in Microsoft Office tools.
• Excellent organizational and time management skills.
• Superior attention to detail.
• Ability to exercise discretion and handle confidential information.
• Strong written and oral communication skills.
• Ability to prioritize and multitask in a fast-paced environment.
• Self-starter who can solve problems with minimal oversight.
• Ability to interact professionally with alumni, guests, and faculty/staff leadership.
• Design skills in Canva or Photoshop are a plus.

Responsibilities

• Support faculty and Department Administrator in planning and executing events.
• Assist with external relations and data management.
• Create and manage communications with alumni, friends, and donors.
• Conduct research on Villanova School of Business alumni.
• Assist with outreach and mailings as needed.

Skills

Microsoft Office

Time management

Attention to detail

Discretion/confidentiality

Communication (written/oral)

Multi-tasking

Problem-solver

Alumni/friend communications

Design tools (Canva, Photoshop)

Tools

Microsoft Office

Canva

Photoshop

LinkedIn

Google Workspace

Job description

Villanova University is seeking an Operations Assistant - External Relations to support the Marketing & Business Law Department in Bartley Hall. The role involves planning events, managing external relations, and handling data with care and discretion.

You will interact with alumni, donors, faculty, and staff, coordinating outreach, mailings, and research projects. Strong Microsoft Office skills and organization are essential; Canva/Photoshop are a plus.