Operations Assistant

micro1 Inc.; EUA; Teletrabalho; USD 40 000 - 60 000; Tempo integral

Resumo da oferta

micro1 Inc. is seeking a proactive Operations Assistant to support day-to-day operations across a distributed team. You’ll own general administrative work, scheduling, documentation, and gifting for internal teammates, extended team, and clients.

The role requires strong organization, attention to detail, and the ability to work independently in a fast-moving environment. You’ll coordinate vendors, onboarding, and budgets while embracing AI tools to automate repetitive tasks.

Qualificações

• 3+ years in administrative support or operations.
• Excellent organization and attention to detail.
• Strong written and verbal communication.
• Ability to work independently in a fast-moving environment.
• Experience with gifting, vendors, purchasing, or logistics.

Responsabilidades

• Own scheduling, research, documentation, and general administrative tasks.
• Maintain internal trackers and operational records.
• Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
• Support onboarding and team logistics.
• Own gifting operations across our team and clients.
• Source gifts and manage ordering, personalization, shipping, and delivery.

Conhecimentos

Administrative support

Scheduling

Vendor coordination

Gifting operations

Independent working

Ferramentas

Google Workspace

Slack

Project management tools

Descrição da oferta de emprego

Job Title: Operations Assistant

Job Type: Full time

Location: Remote

The Role

We’re looking for a proactive, highly organized Operations Assistant to support day-to-day operations across our distributed team. You’ll own general administrative work, team logistics, and gifting for our internal team, extended team, and clients.

You should be resourceful, detail-oriented, and comfortable taking ownership with minimal direction.

What You’ll Do

1. Own scheduling, research, documentation, and general administrative tasks.
2. Maintain internal trackers, records, and operational information.
3. Coordinate purchasing, vendors, shipping, expenses, and reimbursements.
4. Support onboarding, team logistics, and ad hoc requests.
5. Own gifting operations across our team and clients.
6. Source gifts and manage ordering, personalization, shipping, and delivery.
7. Track gifting budgets, recipient information, orders, and vendors.
8. Anticipate needs and drive tasks through completion.

What We're Looking For

1. 3+ years in administrative support, operations, or a similar role.
2. Excellent organization and attention to detail.
3. Strong written and verbal communication.
4. High ownership, reliability, and follow-through.
5. Strong research and problem-solving skills.
6. Ability to work independently in a fast-moving environment.
7. Good judgment when handling sensitive information.

Preferred

1. Experience in a startup, technology company, or distributed team.
2. Experience with gifting, vendors, purchasing, or logistics.
3. Familiarity with Google Workspace, Slack and project management tools.
4. Comfortable using AI tools to work faster and automate repetitive tasks.