Operations Analyst and Special Projects Coordinator

Virginia Community Colleges

Virginia (MN)

On-site

USD 59,000 - 66,000

Full time

25 hours ago

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Benefits offered by this job

Full state benefits

Job summary

Germanna Community College is seeking an Operations Analysis and Special Projects Coordinator to provide college-wide project management support for the Finance and Operations department. The role reports to the Vice President of Finance and Operations and coordinates initiatives with internal teams and external partners.

The position involves developing project plans, dashboards, and executive materials, while serving as division purchaser and supporting cross-functional work across the

Qualifications

Experience in coordinating projects, handling administration, operations, finance, or related fields.
Experience managing multiple priorities, deadlines, and stakeholder expectations.
Experience preparing reports, analyzing information, and supporting informed decision-making.
Proficiency with Microsoft Excel and other business productivity tools.

Responsibilities

Coordinate and support institutional and departmental projects from planning through implementation.
Develop project plans, timelines, status reports, and tracking tools to monitor progress.
Facilitate communication among leadership, departments, campuses, and external partners.
Identify risks and issues, propose solutions, and escalate when needed.
Develop dashboards, reports, spreadsheets, and analytical tools for planning and decision-making.
Prepare executive briefings, presentations, and project documentation.
Serve as the primary buyer for the division and manage procurement documentation.

Skills

Project coordination

Multitasking

Data analysis

Reporting

Stakeholder management

Communication

Excel

Tools

Microsoft Excel

Job description

Operations Analyst and Special Projects Coordinator

Posting Summary

Working Title

Working Title Operations Analyst and Special Projects Coordinator

Role Title

Role Code

Role Code 19221-SW

FLSA

FLSA Nonexempt

Pay Band

Pay Band 04

Position Number

Position Number 29700041

Agency

Agency Germanna Community College

Division

Division Germanna Community College (Div)

Work Location

Hiring Range

Hiring Range $59,189-$65,766 Annually Plus Full State Benefits

Emergency/Essential Personnel No

EEO Category

EEO Category 6-Administrative Support

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday:
8:00am-4:30PM
Or as Scheduled.

Sensitive Position

Sensitive Position No

Job Description

Germanna Community College is a two-year public institution of higher education in the Virginia Community College System. As a comprehensive community college, Germanna provides quality, accessible, and affordable educational opportunities for the residents of the City of Fredericksburg and the counties of Caroline, Culpeper, King George, Madison, Orange, Spotsylvania and Stafford.

The Operations Project Coordinator provides college-wide project management support and direction for the Finance and Operations department to advance institutional priorities. Reporting administratively to the Vice President of Finance and Operations, the position coordinates and monitors assigned projects and initiatives and serves as the division purchaser. Supports project tracking, reporting, and cross-functional initiatives across the college and with external partners.

Provides project leadership, analytical support, and stakeholder coordination to advance initiatives and ensure successful execution of assigned work.

Major Duties and Responsibilities:

Project and Initiative Coordination

Coordinate and support institutional and departmental projects from planning through implementation.
Develop project plans, timelines, status reports, and tracking tools to monitor progress and accountability.
Facilitate communication and collaboration among leadership, departments, campuses, and external partners.
Identify risks, barriers, and emerging issues, recommending solutions and elevating concerns as appropriate.
Develop and maintain dashboards, reports, spreadsheets, and analytical tools to support planning and decision-making.
Prepare executive briefings, presentations, reports, and other project documentation.

Executive and Administrative Coordination

Serve as the primary buyer for the division and manage procurement-related documentation in accordance with College policies.
Coordinate the Vice President’s calendar, meetings, travel, and related logistics.
Prepare correspondence, meeting materials, travel documents, reimbursement requests, and other support materials.
Maintain accurate records and ensure timely follow-up on assigned actions and commitments.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

Required Qualifications:

Experience in project coordination, administration, operations, finance, business support, or a related field.
Experience managing multiple priorities, deadlines, and stakeholder expectations.
Experience preparing reports, analyzing information, and supporting informed decision-making.
Demonstrated proficiency with Microsoft Excel and other business productivity tools.

Knowledge, Skills, and Abilities:

Strong project coordination, organization, and problem-solving skills.

Ability to manage multiple priorities independently and follow assignments through completion.
Strong analytical skills, including the ability to develop reports, dashboards, and decision-support tools.
Ability to build collaborative relationships and coordinate work across diverse stakeholders.
Excellent written and verbal communication skills.
Sound judgment, discretion, attention to detail, and commitment to customer service.
Ability to handle sensitive information with professionalism and confidentiality.

Additional Considerations

Experience in higher education, or Virginia state agency
Experience with Commonwealth of Virginia procurement processes and systems, including eVA.

Operation of a State Vehicle

Operation of a State Vehicle No

Supervises Employees No

Required Travel

Travel between campuses will be required.

Please Note: Regular travel between the Fredericksburg Area Campus and Locust Grove Campus is required to support operational and departmental needs

Posting Number

Posting Number CLS_4691P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 08/27/2026

Job Close Date

Job Close Date 09/14/2026

Agency Website

Agency Website https://germanna.edu/

Contact Name

Email jcave@germanna.edu

Phone Number

Additional Information

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

* I understand that this position is located in Virginia and I must reside within a reasonable commuting distance or be willing to relocate to ensure consistent, reliable attendance.
- Yes
- No

Required Documents