Capital Outlay Program Manager

Virginia Community Colleges; Richmond (VA); Hybrid; USD 101,000 - 117,000; Full time

Job summary

Virginia Community College System is seeking a Capital Outlay Program Manager to oversee capital outlay, maintenance reserve, and non-capital construction across assigned colleges. You will lead project administration, ensure safety and aesthetics of facilities, and manage contracts per state regulations.

Ideal candidates bring extensive capital outlay experience, strong procurement skills, and ability to lead diverse staff toward departmental goals, including travel to campuses as needed.

Qualifications

• Substantial knowledge of capital outlay and construction project management.
• Experience in contracts for architectural/engineering design and construction management.
• Strong organizational, communication, and customer service skills.

Responsibilities

• Provide project management and administration for capital outlay, maintenance reserve, and non-capital construction projects.
• Help create and maintain safe, functional facilities supporting the system mission.
• Manage contracts, procurement, and compliance per state manuals and regulations.

Skills

Capital outlay

Construction PM

Contract management

Bidding

MS Office

Communication

Travel

Education

Design/Construction degree

Public sector procurement

Tools

Microsoft Office

Electronic procurement systems

Job description

Please see Special Instructions for more details.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Posting Summary

Working Title

Working Title Capital Outlay Program Manager

Role Title

Role Code

Role Code 39053-SW

FLSA

FLSA Exempt

Pay Band

Pay Band 05

Position Number

Position Number 261R0001

Agency

Agency VCCS-System Office

Division

Division System Office (Div)

Work Location

Hiring Range

Hiring Range $101,000 to $117,000 annual

Emergency/Essential Personnel No

EEO Category

Full Time or Part Time

Full Time or Part Time Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

Does this position have telework options? -Telework options are subject to change based on business needs- Yes

Does this position have a bilingual or multilingual skill requirement or preference?

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

40 hours, Monday thru Friday.

Sensitive Position

Sensitive Position No

Job Description

Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.
The Capital Outlay Program Manager provides project management and administration services for capital outlay, maintenance reserve, and non-capital construction projects at assigned community colleges. This position shall help create and maintain highly functional, healthy, safe, secure, and aesthetically pleasing community college facilities in support of the Virginia Community College System mission to provide comprehensive higher-education and workforce-training programs and services of superior quality.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSA’s
Substantial knowledge, skill and ability in all aspects of capital outlay and construction project management. Extensive knowledge regarding the development and administration of contracts for architectural and engineering design, construction management, project administration, cost accounting building codes, environmental and regulatory requirements. Significant computer expertise with knowledge of Microsoft Office applications and electronic procurement systems, computer-aided technologies and various applications for facilities project management. Excellent organizational, communication, and customer service skills with the ability to meet deadlines and manage multiple tasks simultaneously.
Education, Experience, Licensure, Certifications Required:

• Graduation from an accredited college or university with major studies in a design or construction-related discipline or an equivalent combination of training and experience required to perform assigned duties. Experience in capital outlay administration, and public sector procurement in a higher education and/or government agency environment. Experience directing diverse staff for the achievement of departmental goals.
• Certification as a VCCO or the ability to gain certification within one year of obtaining the position.
• A valid driver’s license is required as this position requires regular travel to assigned college campuses.

Additional Considerations

• A familiarity of the Commonwealth of Virginia’s Construction and Professional Services Manual.
• Experience with administering a state capital outlay program.
• Construction and Professional Services Manual training as administered by the Division of Engineering and Buildings.

Operation of a State Vehicle

Operation of a State Vehicle Yes

Supervises Employees No

Required Travel

Travel may be required to colleges, the Shared Services center and the System Office.

Posting Number

Posting Number CLS_4728P

Recruitment Type

Recruitment Type General Public - G

Number of Vacancies

Number of Vacancies 1

Position End Date (if temporary)

Job Open Date

Job Open Date 09/08/2026

Job Close Date

Job Close Date 09/22/2026

Agency Website

Agency Website https://www.vccs.edu/

Contact Name

Contact Name Patsy Rose

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

This position is defined as a restricted classified position and is dependent upon the continuation of funding. The individual hired will be required to serve a one-year probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System ( VCCS ) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System ( VCCS ) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts ( ADA and ADAAA ), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCSuses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts
• Alternative Hiring Process Letter
• SF-50 (Documentation of involuntary separation from Federal Agency)