Operations Administrator: Exec Support & Projects

Exemplis LLC; Buena Park (CA); On-site; USD 35,900 - 53,850; Full time

Benefits offered by this job

Health Insurance

401(k) match

Paid Time Off

Holidays

Employee Discounts

Team Lunch

Tuition Scholarships

Job summary

Exemplis LLC is seeking an Operations Admin in Buena Park, CA to provide high-level executive support and handle a range of administrative tasks in a fast-paced office. The role requires preparing presentations, managing schedules, and delivering accurate reports.

You will contribute to process improvements, coordinate meetings, and ensure timely completion of tasks while maintaining confidentiality and professional communication with internal teams and external partners.

Qualifications

• Minimum 2 years of experience in an administrative role supporting executives.
• High school diploma

Responsibilities

• Coordinate internal and external high level meetings and conference calls (organize, take minutes, and follows up on actions).
• Manage calendars and coordinate travel and meeting arrangements.
• Organize and maintain corporate files, documents and records and coordinate with external parties on same (SharePoint user a plus).
• Create advanced PowerPoint presentations often on time-sensitive basis.
• Produce ad hoc business reports using data, narrative and graphic outputs.
• Prepare intermediate Excel spreadsheets and graphics.
• Process invoices and expense reports; follow up on invoices as needed.
• Conduct independent online research and data analysis.
• Perform a variety of project management administrative duties
• Answer incoming calls and assume other receptionist duties when needed

Skills

Administrative support

Meeting coordination

Data reporting

Microsoft Word

PowerPoint

Excel

Education

High School Diploma

BachelorFe s degree preferred

Tools

Microsoft Word

PowerPoint

Excel

SharePoint

Job description

Exemplis LLC is seeking an Operations Admin in Buena Park, CA to provide high-level executive support and handle a range of administrative tasks in a fast-paced office. The role requires preparing presentations, managing schedules, and delivering accurate reports.

You will contribute to process improvements, coordinate meetings, and ensure timely completion of tasks while maintaining confidentiality and professional communication with internal teams and external partners.