Operations & Projects Specialist - Admin & Compliance

Resolute LLC; Indiana (PA); On-site; USD 65,000 - 90,000; Full time

Job summary

Resolute LLC in Irvine, CA seeks a Business Operations Analyst, Specialist to support calendar management, travel arrangements, and expense-report compliance. The role also involves creating and editing documents (Word, Excel, PowerPoint) and coordinating with MPO and Project Management teams.

Ideal candidate will manage Office tools, develop user guides, and maintain SharePoint sites while ensuring adherence to company policies and efficient operations.

Qualifications

• Experience coordinating travel and calendar management.
• Ability to review monthly expense reports for policy compliance.
• Proficient with MS Office and collaboration tools.
• Able to create agendas and meeting minutes.
• Strong written and verbal communication skills.

Responsibilities

• Create, edit, and view calendar entries in Outlook.
• Coordinate travel arrangements for the team.
• Review monthly expense reports for policy compliance.
• Create and edit agendas, meeting minutes, and action items in Word/Excel/PowerPoint.
• Support MPO personnel to ensure policy compliance and maintain PPE accounts.
• Coordinate office supplies and maintain loaner inventory.
• Create and update user guides and IT requests as needed.
• Support Project Management teams with trackers, invoices, and meeting prep.
• Develop and maintain SharePoint sites and meeting logs.

Skills

Travel coordination

Calendar management

Communication skills

Proactive initiative

Compliance awareness

Problem solving

Tools

MS Office

Outlook

Excel

Access

Word

Microsoft Teams

DocuSign

SAP

Ariba

One Drive

Job description

Resolute LLC in Irvine, CA seeks a Business Operations Analyst, Specialist to support calendar management, travel arrangements, and expense-report compliance. The role also involves creating and editing documents (Word, Excel, PowerPoint) and coordinating with MPO and Project Management teams.

Ideal candidate will manage Office tools, develop user guides, and maintain SharePoint sites while ensuring adherence to company policies and efficient operations.