Operations Admin

Vets Hired; Buena Park (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Vets Hired is seeking an Operations Administrator to provide essential administrative and operational support to the Operations department in a fast-paced office environment. The role emphasizes calendar management, meeting coordination, data analysis, and reporting with a strong focus on accuracy and communication.

The ideal candidate will have at least 2 years of executive or administrative experience, proficiency in Word, Excel, and PowerPoint, and the ability to produce professional reports

Qualifications

• Minimum 2 years of executive or administrative support experience.
• High School Diploma required.
• Bachelor's Degree preferred.
• Bilingual (Spanish) preferred.
• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience creating reports, presentations, and spreadsheets.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to work in a fast-paced environment.

Responsibilities

• Coordinate internal and external meetings, conference calls, and prepare meeting minutes.
• Manage executive calendars, travel arrangements, and scheduling.
• Organize and maintain corporate files, records, and documentation.
• Create professional PowerPoint presentations and business reports.
• Prepare Excel spreadsheets, charts, and data analysis reports.
• Process invoices, expense reports, and follow up on outstanding items.
• Conduct online research and analyze business data.
• Support project management and administrative activities.
• Answer incoming calls and provide receptionist support when needed.
• Assist with various operational and administrative tasks as assigned.

Skills

Executive support

Organization

Communication skills

Multitasking

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Word

Excel

PowerPoint

Job description

Job Summary

The Operations Administrator provides administrative and operational support to the Operations department by coordinating meetings, managing calendars, preparing reports and presentations, maintaining records, supporting project management activities, and assisting with data analysis. The role requires strong organizational, communication, and administrative skills in a fast-paced office environment.

Key Responsibilities

• Coordinate internal and external meetings, conference calls, and prepare meeting minutes.


• Manage executive calendars, travel arrangements, and scheduling.


• Organize and maintain corporate files, records, and documentation.


• Create professional PowerPoint presentations and business reports.


• Prepare Excel spreadsheets, charts, and data analysis reports.


• Process invoices, expense reports, and follow up on outstanding items.


• Conduct online research and analyze business data.


• Support project management and administrative activities.


• Answer incoming calls and provide receptionist support when needed.


• Assist with various operational and administrative tasks as assigned.

Qualifications

• Minimum 2 years of executive or administrative support experience.


• High School Diploma required.


• Bachelor's Degree preferred.


• Bilingual (Spanish) preferred.


• Advanced proficiency in Microsoft Word, Excel, and PowerPoint.


• Experience creating reports, presentations, and spreadsheets.


• Strong organizational, multitasking, and time management skills.


• Excellent written and verbal communication skills.


• Detail-oriented with the ability to work in a fast-paced environment.