Operations Administrator

Kavaliro; Pikeview (CO); On-site; USD 33,062 - 35,817; Full time

Job summary

Kavaliro is seeking an Operations Administrator for a contract-to-hire role in Colorado. This position handles project management for system enhancements, basic bookkeeping, and monthly/quarterly/annual financial reporting, with strong Excel skills.

Responsibilities include onboarding new locations, ensuring compliance, assisting the executive team, and improving cross-department processes. The role requires attention to detail, reliability, and effective communication with global licensees.

Qualifications

• 2+ years of Operations Administrator experience.
• High attention to detail and multitasking ability.
• Trustworthy for initiating wire transfers and debits monthly.
• Strong verbal and written communication skills.
• Technologically adept; able to learn new platforms.
• Familiarity with Office 365 Suite.

Responsibilities

• Project management for system enhancements and updates (Operations Manual and Resource Library).
• General bookkeeping (paying bills and collecting fees).
• Financial reporting (monthly, quarterly, annually) with Excel knowledge.
• Track legal agreements for onboarding, renewals, compliance and termination.
• Onboard new location, set up systems, ensure all requirements are met.
• Support Executive Team with projects and daily tasks.
• Collaborate with departments and vendors to improve efficiency and communications.
• Manage document storage platforms for internal/external documents and assets.
• Evaluate and document processes and checklists regularly.
• Calendar management for Home Office events and holidays.
• Plan and execute Home Office Events (candidate visits, training, convention).
• Assist vendor relationships, processes and communications.
• Answer phones, process daily shipping orders and Help Desk tickets.

Skills

2+ years experience

Attention to detail

Multi-tasking

Trustworthy

Strong communication

Tech-savvy

Office 365

Global licensee communication

Tools

Office 365

Job description

JOB DESCRIIPTION

Our client is seeking an Operations Administrator for an exciting contract to hire scenario.

Pay: $24.00 - $26.00 per hour

DUTIES

• Project management for system enhancements and updates (examples are our Operations Manual and Resource Library of documents)
• General bookkeeping. (paying bills and collecting fees due to us)
• Financial reporting (monthly, quarterly and annually) with knowledge of Excel spreadsheets.
• Tracking of legal agreements for onboarding, renewals, compliance and termination.
• Onboarding new location, system set up and making sure all requirements are met.
• Assisting the Executive Team with projects and day-to-day tasks.
• Collaboration with other departments and vendors to improve efficiency, deploy new procedures, enhance customer and staff experiences, and create system communications.
• Managing document storage platforms used for internal and external documents, marketing assets and proprietary information.
• Evaluate, simplify, and document processes and checklists on an ongoing basis.
• Calendar management for Home Office events, meetings, and office closed/holidays.
• Execution of Home Office Events: including planning of the details and execution of the event. (Monthly candidate visits, Home Office training throughout the year and annual convention)
• Assist in vendor relationships, processes and communications.
• Assist as needed with answering phones, daily shipping orders and Help Desk tickets.

REQUIREMENTS

• 2+ years of Operations Administrator experience.
• High attention to detail, ability to multi-task, intuitive, organized and flexible in changing tasks or needs of the day.
• Trustworthy as you will initiate wire transfers and fee debits each month.
• Strong communication skills (verbal and written).
• Technology savvy (willing and able to learn new platforms, basic backend editing/tweaking).
• Comfortable with Office 365 Suite.
• Comfortable working with and communicating with licensees all around the world.

Kavaliro provides Equal Employment Opportunities to all employees and applicants.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Kavaliro is committed to the full inclusion of all qualified individuals.

In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.