Facilities Contract Operations Coordinator

Kavaliro; Sacramento (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Kavaliro is seeking a Facilities Contract Operations Coordinator in Sacramento, California for a long-term contract. This role focuses on managing vendor contracts for facility repairs and maintenance, while also supporting inbound call center operations. The ideal candidate should have a Bachelor's degree, at least 2 years of experience in contract administration, and strong organizational and communication skills. This hybrid role involves tracking contracts and liaising between vendors and internal teams, providing essential support to facilities management.

Qualifications

• 2+ years of experience in contract administration, vendor management, or facilities support.
• Excellent organizational skills and attention to detail.
• Ability to work independently while coordinating with multiple departments.

Responsibilities

• Manage the end-to-end lifecycle of contracts related to facility services.
• Draft, execute, track, and follow up on vendor contracts and renewals.
• Coordinate with vendors to resolve contract discrepancies.
• Respond to incoming service requests via phone or email.
• Serve as liaison between vendors, internal departments, and the local facilities team.

Skills

Organizational skills

Strong communication

Proficiency in Microsoft Excel

Proficiency in Microsoft Outlook

Education

Bachelor's degree in Business, Accounting, or Facilities Management

Job description

Facilities Contract Operations Coordinator

Our client is seeking a Facilities Contract Operations Coordinator for a long‑term contract opportunity. This role provides essential administrative and operational support to the Facilities Management Contracts Team. It focuses on coordinating and tracking vendor contracts for facility repairs and preventative maintenance, while also providing backup support for inbound call center operations. This is a hybrid function combining contract lifecycle management with customer-facing communication responsibilities to support facility operations across locations.

Responsibilities:

• Manage the end-to-end lifecycle of contracts related to facility services and preventative maintenance.
• Draft, execute, track, and follow up on vendor contracts and renewals.
• Coordinate with affiliate facilities and vendors to resolve contract discrepancies, change orders, or compliance issues.
• Maintain accurate documentation and audit-ready records of all vendor agreements.
• Monitor contract timelines and elevate outstanding items to ensure timely execution.

Communication Support (As Needed):

• Respond to incoming service requests via phone or email.
• Route calls or tickets to the appropriate facility team.
• Serve as liaison between vendors, internal departments, and the local facilities team.
• Follow up on unresolved issues and ensure proper closure and communication.

Qualifications:

• Bachelor's degree in Business, Accounting, Facilities Management, or a related field preferred.
• 2+ years of experience in contract administration, vendor management, or facilities support.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Ability to work independently while coordinating with multiple departments and stakeholders.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.