Administrative Assistant

Kavaliro; Tampa (FL); On-site; USD 52,000 - 66,000; Full time

Job summary

Kavaliro is seeking an Administrative Assistant to support back-office operations across administrative, travel, HR, and accounting-related activities. The candidate should be highly organized, detail-oriented, tech-savvy, and capable of handling multiple priorities in a fast-paced environment, ideally with government-contractor experience.

The role emphasizes remote work, multi-function support, and a proactive approach to improving administrative workflows while maintaining accurate records

Qualifications

• 7+ years of administrative, operations, office management, or business support experience.
• Proven ability to manage multiple priorities simultaneously.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of proficiency with Microsoft Office Suite and business systems.
• Ability to work independently in a remote environment.

Responsibilities

• Provide administrative support to leadership and back-office teams.
• Coordinate travel arrangements, itineraries, and expense reports.
• Manage calendars, meetings, documentation, and internal communications.
• Assist with special projects and company initiatives as needed.
• Maintain organized electronic records and business documentation.
• Assist with onboarding and offboarding activities.
• Support HR processes, employee communications, policy administration, and record maintenance.
• Coordinate completion of employment-related documentation.
• Serve as a resource for employees on administrative and HR-related questions.
• Assist with expense tracking, invoice processing, and general administrative accounting tasks.
• Support collection and organization of financial documentation.
• Partner with internal teams to ensure accurate recordkeeping and reporting.
• Assist with vendor management and administrative compliance activities.
• Learn company operations and provide cross-functional support where needed.
• Help ensure processes are completed accurately and efficiently.
• Identify opportunities to improve administrative workflows and organization.

Skills

Multitasking

Communication skills

Independent remote work

Time management

Tools

Microsoft Office Suite

Job description

• Our client is seeking a highly organized and adaptable Administrative Assistant to support the company's back-office operations. This role will serve as a key resource across multiple functions, including administrative support, travel coordination, expense reporting, HR administration, and general business operations.
• The ideal candidate is a mid-career professional with experience wearing multiple hats in a fast-paced environment. They should be highly organized, detail-oriented, technologically savvy, and capable of managing competing priorities with minimal supervision. Experience supporting government contractors and familiarity with accounting processes is highly preferred.

Job Description

Administrative Assistant

Position Summary

• Our client is seeking a highly organized and adaptable Administrative Assistant to support the company's back-office operations. This role will serve as a key resource across multiple functions, including administrative support, travel coordination, expense reporting, HR administration, and general business operations.
• The ideal candidate is a mid-career professional with experience wearing multiple hats in a fast-paced environment. They should be highly organized, detail-oriented, technologically savvy, and capable of managing competing priorities with minimal supervision. Experience supporting government contractors and familiarity with accounting processes is highly preferred.

Key Responsibilities

Administrative & Operational Support

• Provide administrative support to leadership and back-office teams.
• Coordinate travel arrangements, itineraries, and expense reports.
• Manage calendars, meetings, documentation, and internal communications.
• Assist with special projects and company initiatives as needed.
• Maintain organized electronic records and business documentation.

HR & Employee Support

• Assist with onboarding and offboarding activities.
• Support HR processes, employee communications, policy administration, and record maintenance.
• Coordinate completion of employment-related documentation.
• Serve as a resource for employees on administrative and HR-related questions.

Accounting & Business Administration

• Assist with expense tracking, invoice processing, and general administrative accounting tasks.
• Support collection and organization of financial documentation.
• Partner with internal teams to ensure accurate recordkeeping and reporting.
• Assist with vendor management and administrative compliance activities.

General Office Support

• Support multiple departments and adapt to changing business needs.
• Learn company operations and provide cross-functional support where needed.
• Help ensure processes are completed accurately and efficiently.
• Identify opportunities to improve administrative workflows and organization.

Qualifications

Required

• 7+ years of administrative, operations, office management, or business support experience.
• Proven ability to manage multiple priorities simultaneously.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of proficiency with Microsoft Office Suite and business systems.
• Ability to work independently in a remote environment.

Preferred

• Experience supporting HR, accounting, operations, or executive leadership teams.
• Familiarity with government contracting environments.
• Experience processing expense reports and coordinating travel.
• Basic accounting, bookkeeping, AP/AR, or financial administration experience.
• Demonstrated employment stability and career progression.

Desired Traits

• Resourceful and self-sufficient.
• Highly organized and detail-oriented.
• Comfortable wearing multiple hats.
• Technically proficient and paperless-minded.
• Strong problem-solving skills.
• Professional, dependable, and proactive.
• Team-oriented with a willingness to learn all aspects of the business.

Kavaliro provides Equal Employment Opportunities to all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Kavaliro is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please respond to this posting to connect with a company representative.

Job Requirements

Remote