Executive Assistant

Kavaliro; Orlando (FL); On-site; USD 100,289,000 - 114,616,000; Full time

Job summary

Kavaliro is seeking an Executive Assistant to support a client in Orlando, FL. The role requires handling complex calendars, arranging travel, and preparing business reports, while coordinating internal projects and executive communications.

The ideal candidate will have a Bachelor's degree and 5+ years of senior administrative experience, with strong MS Office skills and the ability to work across time zones. Occasional travel (~20%) is expected. Compensation is hourly in the US market.

Qualifications

• Bachelor's degree completed.
• 5+ years as senior admin.
• Experience coordinating internal projects.
• Proficient in MS Office.

Responsibilities

• Prepare business reports and manage internal projects.
• Schedule meetings, prepare expense reports, arrange travel.
• Interact with senior-level stakeholders to support objectives.
• Manage calendars across time zones and coordinate travel.
• Plan logistics for team events and onboarding.

Skills

Executive support

5+ years exp

Multitasking

MS Office

English fluency

Travel coordination

Calendar management

Interpersonal skills

Education

Bachelor's degree

Tools

Outlook

Word

Excel

PowerPoint

Copilot

Job description

Kavaliro is seeking an Executive Assistant to support a client in Orlando, FL.

Pay: $35 - 40 per hour

Responsibilities

• Support business needs by preparing business reports and managing internal projects.
• Perform administrative tasks such as scheduling meetings, preparing expense reports, making travel arrangements and coordinating business activities, as required.
• Professionally interact with senior-level stakeholders to support organizational objectives.
• Proactively manage complex calendars across multiple time zones and coordinate seamless travel arrangements and itineraries regionally and internationally.
• Plan, manage, and execute logistics for team events and support onboarding of new hires.
• Demonstrate exceptional attention to detail and uphold discretion in all aspects of work.
• Improve team efficiency by solving problems, streamlining workflows, and anticipating needs, while understanding the business context to identify opportunities and deliver results in high-pressure, dynamic environments.

What You Bring

• Completed Bachelor's degree
• 5 or more years of experience as a senior administrative assistant
• Candidates with more experience can be considered for a higher level or vice-versa.
• Prior experience coordinating internal projects
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint, Copilot).
• Highly responsive, proactive, organized, and discrete professional; Capable of working flexibly across multiple time zones, both independently as a collaborative team player.
• Fluent in English (written and spoken) for confident communication with our national and international interfaces; proficiency in an additional language is a plus; Willingness and ability to travel occasionally (~20%), as required.

Kavaliro provides Equal Employment Opportunities to all employees and applicants.

All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Kavaliro is committed to the full inclusion of all qualified individuals.

In keeping with our commitment, Kavaliro will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment,