Operations Administrator - Lead Projects & Ops (Contract)

Kavaliro; Pikeview (CO); On-site; USD 33,062 - 35,817; Full time

Job summary

Kavaliro is seeking an Operations Administrator for a contract-to-hire role in Colorado. This position handles project management for system enhancements, basic bookkeeping, and monthly/quarterly/annual financial reporting, with strong Excel skills.

Responsibilities include onboarding new locations, ensuring compliance, assisting the executive team, and improving cross-department processes. The role requires attention to detail, reliability, and effective communication with global licensees.

Qualifications

• 2+ years of Operations Administrator experience.
• High attention to detail and multitasking ability.
• Trustworthy for initiating wire transfers and debits monthly.
• Strong verbal and written communication skills.
• Technologically adept; able to learn new platforms.
• Familiarity with Office 365 Suite.

Responsibilities

• Project management for system enhancements and updates (Operations Manual and Resource Library).
• General bookkeeping (paying bills and collecting fees).
• Financial reporting (monthly, quarterly, annually) with Excel knowledge.
• Track legal agreements for onboarding, renewals, compliance and termination.
• Onboard new location, set up systems, ensure all requirements are met.
• Support Executive Team with projects and daily tasks.
• Collaborate with departments and vendors to improve efficiency and communications.
• Manage document storage platforms for internal/external documents and assets.
• Evaluate and document processes and checklists regularly.
• Calendar management for Home Office events and holidays.
• Plan and execute Home Office Events (candidate visits, training, convention).
• Assist vendor relationships, processes and communications.
• Answer phones, process daily shipping orders and Help Desk tickets.

Skills

2+ years experience

Attention to detail

Multi-tasking

Trustworthy

Strong communication

Tech-savvy

Office 365

Global licensee communication

Tools

Office 365

Job description

Kavaliro is seeking an Operations Administrator for a contract-to-hire role in Colorado. This position handles project management for system enhancements, basic bookkeeping, and monthly/quarterly/annual financial reporting, with strong Excel skills.

Responsibilities include onboarding new locations, ensuring compliance, assisting the executive team, and improving cross-department processes. The role requires attention to detail, reliability, and effective communication with global licensees.