Operations & Administrative Student Associate – Kay Bailey Hutchison Energy Center

The University of Texas at Austin; Utah; On-site; USD 20,000 - 29,000; Part time

Job summary

The University of Texas at Austin is seeking an Operations & Administrative Student Associate for the Kay Bailey Hutchison Energy Center on UT Main Campus. This role supports daily administrative tasks, office operations, and events, providing front desk coverage and a professional experience for stakeholders and partners.

You will assist with data entry, document management in Box/SharePoint/Teams, calendar updates, and research.

Qualifications

• Must be authorized to work in the U.S.
• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.
• Basic experience with Microsoft Suite (Word, Excel, PowerPoint, etc.) and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain a high level of poise and professionalism in all circumstances.
• Dependable and able to meet established deadlines.

Responsibilities

• Front Desk and Guest Support: Serve as the first point of contact for visitors, students, faculty, industry partners, and vendors.
• Answer and route phone calls and general inquiries.
• Assist with mail distribution and outgoing shipments.
• Ensure common areas remain organized and presentable.
• Office Operations: Maintain office supply inventory and notify staff when reordering is needed.
• Monitor printer/copier supply levels.
• Assist Senior Administrative Associate with organizing storage closets, supply rooms, and event inventory.
• Administrative Support: Data entry and record maintenance.
• Assist with filing and document organization in Box, SharePoint, and Teams.
• Update trackers, spreadsheets, and contact databases.
• Assist with calendar updates and scheduling support.
• Conduct basic research and information gathering.
• Communications Support: Monitor shared inboxes for routine inquiries.
• Draft basic communications for review.
• Update mailing lists and contact records.
• Support other projects as assigned.

Skills

MS Office

Outlook

Communication

Organization

Deadline-driven

Tools

Box

SharePoint

Teams

Job description

Job Posting Title

Operations & Administrative Student Associate - Kay Bailey Hutchison Energy Center

Hiring Department: Kay Bailey Hutchinson Energy Center

Position Open To: All Applicants

Weekly Scheduled Hours: 19

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Oct 26, 2026

Position Duration: Expected to Continue Until May 15, 2027

Location: UT MAIN CAMPUS

Job Details

Purpose: The Office of the Executive Vice President and Provost is looking for an energetic, detail-oriented, and hands-on student employee to provide support for the Kay Bailey Hutchison Energy Center. The Kay Bailey Hutchison Energy Center advances energy education, research, and industry engagement by connecting students with leaders across the energy sector through events, student programs, and strategic communications. The Operations & Administrative Student Associate supports the daily administrative, office operations, and event functions of the Kay Bailey Hutchison Energy Center. This position assists with front desk coverage, office organization, records management, and special projects while contributing to a professional and welcoming experience for stakeholders, students, faculty, and industry partners.

Responsibilities

• Front Desk and Guest Support: Serve as the first point of contact for visitors, students, faculty, industry partners, and vendors.
• Answer and route phone calls and general inquiries.
• Assist with mail distribution and outgoing shipments.
• Ensure common areas remain organized and presentable.
• Office Operations: Maintain office supply inventory and notify staff when reordering is needed.
• Monitor printer/copier supply levels.
• Assist Senior Administrative Associate with organizing storage closets, supply rooms, and event inventory.
• Administrative Support: Data entry and record maintenance.
• Assist with filing and document organization in Box, SharePoint, and Teams.
• Update trackers, spreadsheets, and contact databases.
• Assist with calendar updates and scheduling support.
• Conduct basic research and information gathering.
• Communications Support: Monitor shared inboxes for routine inquiries.
• Draft basic communications for review.
• Update mailing lists and contact records.
• Support other projects as assigned.

Required Qualifications

• Must be authorized to work in the U.S.
• Must be a University of Texas at Austin student, enrolled for at least 6 credit hours.
• Basic experience with Microsoft Suite (Word, Excel, PowerPoint, etc.) and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain a high level of poise and professionalism in all circumstances.
• Dependable and able to meet established deadlines.

Preferred Qualifications

• Customer service experience, preferably in a front-facing role.
• Experience with university systems like DEFINE, Workday, and UT Marketplace.
• Interest in business administration, accounting, finance, human resources, or higher education administration.
• Interest in energy, business, or higher education communications.

Hourly, Salary, or Monthly Rate: $18.00 per hour

Working Conditions: Work performed in standard office conditions. Repetitive use of keyboard at a workstation.

Schedule Work Shift: Up to 19 hours per week

Position ends on April 30, 2026

Rehire eligible based on performance

Please make sure you meet all the required qualifications and you can perform all the essential functions with or without a reasonable accommodation.

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

The University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and Clery. If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries: Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus