TCC Student Office Administrator

University of Texas; Utah; On-site; USD 17,000 - 24,000; Part time

Job summary

The University of Texas at Austin is seeking a TCC Student Office Administrator on the UT Main Campus. This on-site role supports daily administrative, event, and facility operations for the Thompson Conference Center, including inbox management and front desk tasks.

Responsibilities include creating signage, preparing communications, managing BEO files, and coordinating event logistics with strong emphasis on customer service. Current UT students are eligible to apply.

Qualifications

• Currently enrolled as a student at The University of Texas at Austin.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and meet deadlines in a fast-paced environment.
• Demonstrated customer service skills and professionalism when interacting with clients, guests, and staff.
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.

Responsibilities

• Maintain the linen room and prepare weekly laundry service items.
• Create and prepare signage for upcoming events.
• Develop PowerPoint presentations for the TCC event reader board.
• Assist with monitoring and responding to inquiries received through the TCC inbox.
• Distribute post-event surveys to clients and event contacts.
• Maintain and organize Banquet Event Order (BEO) and room diagram files.
• Print and prepare weekly parking permits.
• Compile and distribute the weekly TCC newsletter ("The Weekly").
• Monitor the catering inbox and ensure catering invoices are uploaded and filed in Box.
• Perform biweekly deep cleaning and upkeep of the TCC Mother's Nursing Room.

Skills

Organizational skills

Communication

Multitasking

Customer service

MS Office

Tools

Outlook

Word

PowerPoint

Excel

Job description

Job Posting Title: TCC Student Office Administrator

Hiring Department: Academic Affairs

Position Open To: All Applicants

Weekly Scheduled Hours: 19

FLSA Status: Non-Exempt from FLSA

Earliest Start Date: Oct 09, 2026

Position Duration: Expected to Continue Until Aug 15, 2027

Location: UT MAIN CAMPUS

Job Details

General Notes Current UT students are eligible to apply. This position is expected to run from October 2026 through August 2027 and may be extended based on business needs and student performance. Both Work-Study and non-Work-Study students are eligible.

Purpose

To support the daily administrative, event, and facility operations of the Thompson Conference Center through office assistance, event preparation, customer service, and special project support.

Primary Responsibilities

• Maintain the linen room and prepare weekly laundry service items.
• Create and prepare signage for upcoming events.
• Develop PowerPoint presentations for the TCC event reader board.
• Assist with monitoring and responding to inquiries received through the TCC inbox.
• Distribute post-event surveys to clients and event contacts.
• Maintain and organize Banquet Event Order (BEO) and room diagram files.
• Print and prepare weekly parking permits.
• Compile and distribute the weekly TCC newsletter ("The Weekly").
• Monitor the catering inbox and ensure catering invoices are appropriately uploaded and filed in Box.
• Perform biweekly deep cleaning and upkeep of the TCC Mother's Nursing Room.

Additional Responsibilities

• Provide backup support for Mazevo administration, including updates to settings, pricing plans, resources, and other assigned tasks.
• Provide front desk coverage as needed.
• Update and maintain the TCC directory and staff birthday list.
• Assist with social media initiatives, including event photography and content-related projects.
• Assemble and maintain sales kits and promotional materials.
• Create client appreciation and thank-you packages.
• Assist with special projects as assigned, including updates to staff training materials and binders.

Required Qualifications

• Currently enrolled as a student at The University of Texas at Austin.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and meet deadlines in a fast-paced environment.
• Demonstrated customer service skills and professionalism when interacting with clients, guests, and staff.
• Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.

Salary Range $15.00 per hour

Work Conditions

Work is performed in a professional office and event venue setting. Position requires the ability to use standard office equipment, move throughout the facility, perform light physical tasks such as stocking supplies and transporting materials, and occasionally assist with event-related operations.

Career Competencies Gained

• Professional Communication through client interactions, inbox management, survey distribution, and front desk support.
• Project and Event Support through coordinating event materials, documentation, logistics, and communications.
• Career and Self-Development by gaining experience in a professional office and event venue environment.
• Critical Thinking and Problem Solving through troubleshooting administrative issues, managing competing priorities, and supporting special projects.

Employment Eligibility

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin

tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world. Looking for a student job? Please see our Student Employment site.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll-free at [phone]. UT Austin is a Tobacco-free Campus