UEE Event Logistics Student Intern

University of Texas; Utah; On-site; USD 17,000 - 25,000; Part time

Benefits offered by this job

Pay: $15/hour

Job summary

The University of Texas at Austin is offering the UEE Event Logistics Student Intern position at UT Main Campus to support event operations. You will assist with the setup and breakdown of spaces, arrange furniture, signage, and decor, and help ensure safe and coordinated venues.

You will work 20 hours per week as a student intern, with early mornings, evenings, and weekend shifts possible. This hands-on role provides exposure to live events and team-based logistics on campus.

Qualifications

• Currently enrolled as a UT student with good academic standing.
• Ability to lift and move heavy objects (50+ lbs) and stand for extended periods.
• Willingness to work flexible hours, including early mornings, evenings, and weekends.

Responsibilities

• Event Setup: Arrange tables, chairs, staging, pipe and drape, signage, and decor according to event layouts.
• Event Strike: Disassemble and store furniture, equipment, and decor post‑event; return items to designated storage areas.
• Team Support: Collaborate with full‑time operations staff and other interns to meet setup timelines and ensure safety.

Skills

Lifting 50+ lbs

Stand for extended periods

Flexible hours

Job description

Job Posting Title: UEE Event Logistics Student Intern

Hiring Department: University Development Office

Position Open To: All Applicants

Weekly Scheduled Hours: 20

FLSA Status: Non-Exempt

Earliest Start Date: Oct 20, 2025

Position Duration: Expected to Continue Until May 31, 2026

Location: UT MAIN CAMPUS

Job Details

Purpose The Student Intern - Houseman plays a vital role in supporting the execution of events by assisting with the physical setup and breakdown of event spaces. This position is designed to provide hands‑on experience in event operations, logistics, and venue preparation. The intern will work closely with the Event Operations Team to ensure that all event environments are properly staged, safe, and aligned with client expectations. Responsibilities include setting up furniture, equipment, signage, and decor, as well as striking and storing materials post‑event. This role offers exposure to the behind‑the‑scenes coordination required to deliver seamless and impactful events.

Learning Objectives

• Gain practical experiences in event logistics and venue operations.
• Develop teamwork and communication skills in a fast‑paced environment.
• Understand the behind‑the‑scenes coordination required for professional events.

Responsibilities

• Event Setup
  • Arrange tables, chairs, staging, pipe and drape, signage, and decor according to event layouts.
  • Assist with AV equipment placement under supervision.
  • Ensure all materials are clean, functional, and safely positioned.
• Event Strike
  • Disassemble and store furniture, equipment, and decor post‑event.
  • Return items to designated storage areas in an organized manner.
  • Assist with venue reset for next scheduled activity.
• Team Support
  • Collaborate with full‑time operations staff and other interns to meet setup timelines.
  • Follow instructions and safety protocols during high‑traffic or high‑pressure moments.
  • Provide courteous assistance to clients, vendors, and guests when appropriate.

Required Qualifications

• Currently enrolled as a UT student with good academic standing.
• Ability to lift and move heavy objects (50+ lbs) and stand for extended periods.
• Willingness to work flexible hours, including early mornings, evenings, and weekends.

Preferred Qualifications

• Strong work ethic, punctuality, and attention to detail.
• Interest in event management, hospitality, or operations preferred.

Salary Range $15.00/hour

Working Conditions

• In Office
• Some heavy lifting may be required
• May work around standard office conditions
• Work Shift 20 hours per week.
• Position ends 5/31/2026.
• Some early mornings , evenings, and weekend work will be required.

Employment Eligibility

Please make sure you meet all the required qualifications and you can perform all of the essential functions with or without a reasonable accommodation.

Retirement Plan Eligibility

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

• The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.
• The university’s company ID number for purposes of E-Verify is 854197.
• For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Start Here, Change the World At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America’s Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you’re at the forefront of the student experience, conducting world‑changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world. Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.

Comments and Inquiries

Email comments to [e-mail]. For questions or concerns regarding equal opportunity only, contact Equal Opportunity Services. Additional information for applicants can be found on the Human Resources web page: Applying for Employment. For more job information, call the Human Resource Service Center at [phone], or toll‑free at [phone]. UT Austin is a Tobacco‑free Campus