Operations Administrative Specialist - Resident Services

Automatic Data Processing, Inc.; Hamilton (OH); On-site; USD 36,000 - 54,000; Full time

Job summary

Automatic Data Processing, Inc. in Hamilton, OH is seeking an Administrative Assistant to provide essential administrative and customer service support for the Auxiliary Services Division.

The role coordinates office operations, schedules field activities, manages records, processes invoices, and tracks work orders while ensuring a high level of resident and vendor service. The position requires strong organizational skills, confidentiality, and the ability to manage multiple priorities in a

Qualifications

• High school diploma or GED required.
• Associate degree in Business Administration, Office Administration, Public Administration, or related field preferred.
• Minimum of two years of progressively responsible administrative support experience.
• Experience using Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong data entry and recordkeeping skills.

Responsibilities

• Provide administrative support to the Auxiliary Services Manager and Auxiliary Services Lead.
• Prepare correspondence, reports, memoranda, spreadsheets, and presentations.
• Maintain electronic and hard-copy filing systems.
• Maintain division calendars and schedules.
• Prepare meeting agendas and record meeting minutes.
• Maintain confidential personnel and operational records.
• Coordinate office workflow and administrative processes.
• Serve as the first point of contact for residents, staff, vendors, and contractors.

Skills

Data entry

Recordkeeping

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Organization

Time management

Communication

Confidentiality

Education

High school diploma or GED

Associate degree in Business Administration or related field

Tools

Microsoft Office

Work order software

Job description

Automatic Data Processing, Inc. in Hamilton, OH is seeking an Administrative Assistant to provide essential administrative and customer service support for the Auxiliary Services Division.

The role coordinates office operations, schedules field activities, manages records, processes invoices, and tracks work orders while ensuring a high level of resident and vendor service. The position requires strong organizational skills, confidentiality, and the ability to manage multiple priorities in a