Operations Administrative Specialist

Watermill Express; Houston (TX); On-site; USD 23,000 - 32,000; Full time

Job summary

Watermill Express in Houston, TX seeks an Administrative Assistant to support managers and staff with general office duties, inventory control, cash counting, timesheets, and related tasks.

This position requires a High School Diploma or equivalent and basic MS Office skills; bilingual English/Spanish is a plus. The hourly non-exempt role starts at $20 per hour and includes opportunities to assist HR and field operations.

Qualifications

• Team player with positive attitude.
• Attention to detail and task completion.
• General office skills including filing, typing, and data entry.
• Efficient working knowledge of MS Office (Word, Excel, Outlook).
• Excellent written and oral communication skills.
• Ability to answer telephone and direct calls as required.
• Basic understanding of account reconciliation, time worked reporting, and inventory control.
• Competent with counting and handling money.
• Bilingual English/Spanish a plus.
• Capable of working required schedule.

Responsibilities

• Follow safety guidelines and act in safe manner.
• Answer phones and respond to customer requests.
• Prepare hours worked for payroll preparation.
• Handle paperwork associated with water samples.
• Monitor expense reporting deadlines and coordinate reimbursements.
• Provide local assistance for corporate Human Resources.
• Update vehicle maintenance schedules.
• Arrange for mail and courier pick-ups and deliveries.
• Assist with communication efforts between supervisory and field personnel.
• Maintain various operational reports such as cash collections.
• Assist with parts ordering and inventory control.
• Reconcile local bank account.
• Sort cash and coins, using automated currency-counting machinery.
• Maintain organization and cleanliness of office area and additional areas as needed.
• Assist managers with special projects such as employee functions as requested.
• May assist occasionally with field projects such as cleaning a refill station or working on a promotional event.
• Must be able to multi-task and be flexible as changes occur.
• Other duties as assigned.

Skills

Team player

Attention to detail

Data entry

Written & verbal communication

Bilingual English/Spanish

Time management

Customer service

Education

High School Diploma or equivalent

Computer software certification (preferred)

Tools

MS Office (Word, Excel, Outlook)

Job description

Watermill Express in Houston, TX seeks an Administrative Assistant to support managers and staff with general office duties, inventory control, cash counting, timesheets, and related tasks.

This position requires a High School Diploma or equivalent and basic MS Office skills; bilingual English/Spanish is a plus. The hourly non-exempt role starts at $20 per hour and includes opportunities to assist HR and field operations.