Operations & Administrative Coordinator

Alphabe Insight Inc; Phoenix (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive salary package

Opportunities for professional growth

Collaborative work environment

Mentorship and hands-on experience

Job summary

Mark Rink is seeking an organized Office Assistant to join our dynamic team and keep daily operations running smoothly. You will provide essential administrative support, manage communications, and coordinate meetings and travel as needed.

The role requires attention to detail, strong organizational and multitasking abilities, and proficiency with MS Office applications. A positive, proactive attitude in a fast-paced environment is essential.

Qualifications

• Must have proven experience as an office assistant or administrative assistant.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication abilities.
• Proficiency with MS Office applications (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Perform general administrative duties including filing, photocopying, and scanning documents.
• Manage incoming calls, emails, and correspondence promptly and professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain office supplies inventory and place orders as needed to ensure availability.
• Assist in preparing reports, presentations, and other documentation as requested.
• Support the onboarding process by preparing materials and coordinating with new hires.

Skills

Organizational skills

Time-management

Communication skills

Multitasking

Tools

MS Office Suite

Word

Excel

Outlook

PowerPoint

Job description

Mark Rink is seeking an organized Office Assistant to join our dynamic team and keep daily operations running smoothly. You will provide essential administrative support, manage communications, and coordinate meetings and travel as needed.

The role requires attention to detail, strong organizational and multitasking abilities, and proficiency with MS Office applications. A positive, proactive attitude in a fast-paced environment is essential.