Operations Administrative Coordinator

Stevens Transport INC.; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Stevens Transport INC. is seeking an Operations Administrative Coordinator to support the Sr. Director of Operations with data-heavy tasks and organizational efficiency.

You will manage multiple complex Excel spreadsheets, oversee supply inventory, and handle various administrative duties to ensure smooth department operations. The role demands an analytical mindset, precision, and the ability to stay organized amid deadlines while communicating effectively across levels of the organization.

Qualifications

• Advanced MS Office experience with Outlook, Excel and Word.
• Extremely organized and communicative.
• Technically savvy with internet-based platforms.
• Ability to perform in a fast-paced environment with changing priorities.
• Integrity and dependability.

Responsibilities

• Conduct research and information gathering for senior Operations leadership.
• Prepare dozens of summaries and high-level reports using specialized software/systems.
• Build positive relationships at all levels of the organization.
• Handle mail runs and manage office inventory.
• Purchase and maintain office supplies; manage inventory.
• Perform ad-hoc tasks and projects as assigned.

Skills

organization

detail oriented

strong communication

general accounting knowledge

Tools

MS365

Excel

Word

Outlook

Job description

Department:OperationsJob Description:JOB SUMMARY: The primary purpose of Operations Administrative Coordinator is to provide general administrative support to the Sr. Director of Operations, relieving this desk of internal reporting duties. You will be responsible for managing multiple complex Excel spreadsheets daily, overseeing department supply inventory, and miscellaneous tasks that support the fluidity of the department overall. This role requires an analytical individual who loves numbers and who can stay focused and organized amid the daily rush of deadlines.JOB DESCRIPTION:Key ResponsibilitiesConducting research and information gathering on behalf of the senior Operations leadership teamPreparing dozens of summaries and high-level reports that may utilize specialized software and systemsDeveloping positive relationships at all levels of the organizationResponsible for mail runsPurchasing and maintaining inventory of office suppliesPerforming various ad-hoc tasks and projects assignedQUALIFICATIONS:Minimum QualificationsMust exhibit advanced use of MS Office experience functions using Outlook, Excel, and WordExtremely organized and communicativeTechnically savvy and knowledgeable in using internet-based platformsAbility to perform in a fast-paced environment with rapidly changing priorities and competing deadlinesHigh degree of initiative and independent executionIntegrity and dependabilityPreferred QualificationsGeneral familiarity of accounting principles, practices, and proceduresSKILLS AND ABILITIES:MS365ExcelReport runningOrganizationDetail orientedStrong communicationGeneral accounting knowledgePHYSICAL DEMANDS:Prolonged periods sitting at a desk and working on a computerRegular use of hand and finger dexterityWork Experience:2+ years of corporate work experienceWorkshift:Education:In compliance with Federal and State equal employment opportunity laws, qualified candidates are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.