Operations Administrative Coordinator

Stevens Transport; Dallas (TX); On-site; USD 40,000 - 56,000; Full time

Job summary

Stevens Transport in Dallas, TX, seeks an Operations Administrative Coordinator to provide administrative support to the Sr. Director of Operations, manage multiple Excel spreadsheets, oversee supply inventory, and handle tasks that keep the department moving.

The role favors someone analytical, organized, and proficient with MS Office and reporting. You will work in a fast-paced environment with deadlines and contribute to cross-functional communications and data-driven decisions.

Qualifications

• Advanced use of MS Office functions (Outlook, Excel, Word).
• Extremely organized and communicative.
• Technically savvy with internet-based platforms.
• Ability to work in a fast-paced environment with changing priorities and deadlines.
• High degree of initiative and independent execution.
• Integrity and dependability.

Responsibilities

• Conduct research and information gathering for the senior Operations leadership team.
• Prepare dozens of summaries and high-level reports using specialized software/systems.
• Develop positive relationships at all levels of the organization.
• Responsible for mail runs.
• Purchase and maintain inventory of office supplies.
• Perform ad-hoc tasks and projects as assigned.

Skills

MS365

Excel

Report running

Organization

Detail oriented

Strong communication

General accounting knowledge

Tools

MS365

Job description

Job Description

Department

Operations

Job Description

The primary purpose of Operations Administrative Coordinator is to provide general administrative support to the Sr. Director of Operations, relieving this desk of internal reporting duties. You will be responsible for managing multiple complex Excel spreadsheets daily, overseeing department supply inventory, and miscellaneous tasks that support the fluidity of the department overall. This role requires an analytical individual who loves numbers and who can stay focused and organized amid the daily rush of deadlines.

Key Responsibilities

• Conducting research and information gathering on behalf of the senior Operations leadership team
• Preparing dozens of summaries and high-level reports that may utilize specialized software and systems
• Developing positive relationships at all levels of the organization
• Responsible for mail runs
• Purchasing and maintaining inventory of office supplies
• Performing various ad-hoc tasks and projects assigned

Qualifications

Minimum Qualifications

• Must exhibit advanced use of MS Office experience functions using Outlook, Excel, and Word
• Extremely organized and communicative
• Technically savvy and knowledgeable in using internet-based platforms
• Ability to perform in a fast-paced environment with rapidly changing priorities and competing deadlines
• High degree of initiative and independent execution
• Integrity and dependability

Preferred Qualifications

• General familiarity of accounting principles, practices, and procedures

Skills And Abilities

• MS365
• Excel
• Report running
• Organization
• Detail oriented
• Strong communication
• General accounting knowledge

Physical Demands

• Prolonged periods sitting at a desk and working on a computer
• Regular use of hand and finger dexterity

Work Experience

• 2+ years of corporate work experience

Education

Workshift:

In compliance with Federal and State equal employment opportunity laws, qualified candidates are considered for all positions without regard to race, color, religion, sex, national origin, age, marital status, veteran status, non-job-related disability, or any other protected group status.