Administrative Clerk

unitedlandservices; Charlotte (NC); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Competitive Compensation

Weekly Pay

Health, dental, vision, life insurance

Matching 401K plan

Paid Time Off (PTO)

Job summary

United Land Services is seeking a dedicated Branch Administrator in Charlotte, North Carolina, to support the branch manager and administrative team. This role involves coordinating office tasks, maintaining records, and ensuring smooth inter-departmental communication.

The ideal candidate will have at least 2 years of administrative experience, proficiency in Microsoft Office, and excellent organizational skills. You can expect a competitive compensation and benefits package, including health insurance and a 401K plan.

Qualifications

• 2+ years of administrative experience in landscaping, tree service, or construction.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Strong organizational skills with the ability to multitask.

Responsibilities

• Maintain and update company records with accuracy and efficiency.
• Gather and organize project information for landscaping projects.
• Process invoices and payments.
• Assist with onboarding new hires.
• Perform general administrative tasks like photocopying and filing.

Skills

Administrative experience in a blue-collar industry

Proficiency in Microsoft Office Suite

Organizational skills

Effective communication skills

Troubleshooting basic office technology issues

Self-starter attitude

Tools

Aspire

Paylocity

Job description

Company Overview

United Land Services (ULS) is a leading full-service landscaping company, providing a comprehensive range of commercial landscape installation and maintenance services. Our expertise spans landscape design, maintenance, irrigation systems, hardscapes, and outdoor lighting. We proudly serve diverse properties, from single-family home developments to condominium complexes, commercial buildings, and shopping centers.

Job Description

We are currently seeking a dedicated Branch Administrator to support our branch manager and the administrative team in daily operations. In this key role, you will assist with coordinating office tasks, maintaining records, processing invoices, and ensuring smooth communication between departments.

Responsibilities

• Maintain and update company records with accuracy and efficiency.
• Gather and organize project information from documents and field personnel for landscaping projects.
• Input and reconcile project data within the Aspire landscaping platform, ensuring accuracy in totals and hours.
• Support AP and AR functions as needed, including processing invoices and payments.
• Assist with new hire onboarding, including paperwork coordination and initial training support.
• Perform general administrative tasks, such as photocopying, scanning, faxing, mail distribution, and filing.
• Aid branch management with tasks like drafting correspondence, scheduling meetings, and preparing reports.
• Review reports and documents for accuracy in typing, spelling, punctuation, and grammar.
• Coordinate material pickups and distribution as needed.
• Build and maintain strong relationships with colleagues, vendors, and customers.
• Meet deadlines efficiently while upholding high standards of customer service and quality.
• Ensure compliance with all relevant codes, laws, regulations, and company policies.
• Perform additional duties as assigned to support branch operations.

Qualifications

• Required: 2+ years of administrative experience in a blue-collar industry, preferably landscaping, tree service, or construction.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
• Experience with Aspire and Paylocity is preferred.
• Strong organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Effective oral and written communication skills.
• Ability to troubleshoot basic office technology issues.
• Self-starter with a positive and proactive attitude.
• Commitment to representing the company with integrity and professionalism.

Benefits

• Competitive Compensation
• Weekly Pay
• Health, dental, vision, life insurance, and a matching 401K plan.
• Paid Time Off (PTO)

Physical Requirements

This position is primarily sedentary and performed in an office environment. While performing the duties of this job, the employee is regularly required to:

• Sit for extended periods of time while working at a desk and computer
• Use hands and fingers to operate a computer keyboard, mouse, and standard office equipment
• Communicate verbally and in writing with employees, clients, and vendors
• Occasionally stand, walk, reach, bend, or lift office materials and supplies
• Lift and/or move items up to 15–25 pounds as needed (such as files, boxes, or office supplies)
• Maintain focus and attention to detail in a fast-paced office setting

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.