Operations Administrative Assistant - Office & Onboarding

Citrin Cooperman; Woodbridge Township (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join our Firm Operations team in Iselin, NJ. The role supports the Office Manager and Regional Office Director with daily office operations, onboarding, meetings, and a range of administrative tasks to maintain a productive office culture.

The ideal candidate will have 2+ years of administrative experience, strong proficiency with Microsoft Office and Excel, and the ability to multitask in a professional services environment.

Qualifications

• 2+ years of administrative experience (professional services preferred).
• In-office work required based on office location.
• Tech-savvy with Microsoft Office; Excel formulas and formatting.
• Team player, able to multi-task with strong attention to detail.
• Excellent verbal and written communication skills.
• Able to work overtime as needed.

Responsibilities

• Manage client data updates in Dynamics and STAR Practice Management.
• Assist with new client onboarding procedures.
• Manage reception area operations.
• Provide front office coverage as needed.
• Handle incoming mail and distribute; prepare outgoing mail.
• Monitor and manage pooled administration mailboxes.
• Maintain clean and welcoming general office conditions.
• Coordinate meetings, hoteling spaces, meals, and events for Partners and staff.
• Assist with ad-hoc projects as needed.

Skills

Administrative experience

Office-based in-office

Microsoft Office

Excel

Team player

Multi-tasking

Strong organizational skills

Strong communication skills

Overtime capacity

Tools

Microsoft Office

Excel

Job description

Citrin Cooperman is seeking an Administrative Assistant to join our Firm Operations team in Iselin, NJ. The role supports the Office Manager and Regional Office Director with daily office operations, onboarding, meetings, and a range of administrative tasks to maintain a productive office culture.

The ideal candidate will have 2+ years of administrative experience, strong proficiency with Microsoft Office and Excel, and the ability to multitask in a professional services environment.