Administrative Assistant

Citrin-Cooperman-Advisors-LLC; Fort Lauderdale (FL); On-site; USD 40,000 - 52,000; Full time

Job summary

Citrin Cooperman seeks an Administrative Assistant to join the Firm Operations team. The role supports the Office Manager and Regional Office Director, maintains front office operations, handles mail, meetings, and event setup, and assists in data updates in Dynamics and STAR Practice Management.

The ideal candidate has 3+ years of admin experience, is tech-savvy with Microsoft Office and advanced Excel, and can multi-task with strong organizational skills.

Qualifications

• 3+ years of administrative experience in a professional services environment.
• Proficient in Microsoft Office; advanced Excel skills (tables, formulas, formatting).
• Strong verbal and written communication; highly organized.

Responsibilities

• Maintain front office operations and receptionist duties; greet visitors professionally.
• Handle inbound/outbound mail and manage courier services.
• Arrange client or in-house meetings; coordinate hoteling and conference rooms.
• Manage office inventory and replenish supplies; communicate needs to OM.
• Update client data in Dynamics and STAR Practice Management databases.
• Support Tax Operations during peak periods and onboarding of new clients.
• Assist with ad-hoc projects as needed.

Skills

Microsoft Office

Excel formulas

Communication skills

Organizational skills

Team player

Multi-tasking

Attention to detail

Tools

Dynamics

STAR Practice Mgmt

Job description

Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem-solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department. They’re responsible for assisting in all aspects of office conditions, ensuring workflow, fostering the CC culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD).Responsibilities are, but not limited to:Maintain front office operations by providing reception desk coverage, managing incoming telephone calls, directing inquiries, and ensuring a professional and welcoming experience for visitors.Maintain clean and welcoming general office conditions for guests and team members.Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.Communicate common office inventory usage and replenishment needs to the OM.Monitor and manage pooled administration mailboxes.Manage client data updates by assisting with and maintaining Dynamics and STAR Practice Management databases.Provide supplemental administrative and operational support to Tax Operations during peak periods to help ensure seamless workflow and timely completion of deliverables.Assist with new client onboarding procedures.Assist with ad-hoc projects (as needed).The ideal candidate must:Have 3 or more years of administrative experience (professional services environment preferred).Be tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formatting.Be a team player with the ability to multi-task and pay strong attention to detail.Possess strong organizational skills, including but not limited to verbal and written communication skills.Have the capacity to work overtime (as needed).In-office requirement based on specific office location.