Administrative Assistant - Office Operations & Onboarding

Citrin Cooperman; Woodbridge Township (NJ); On-site; USD 36,000 - 54,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team in Iselin, NJ. You will support office workflows, manage front desk operations, and assist the Office Manager and Regional Office Director with meetings, events, and daily tasks.

Ideal candidates have 2+ years of administrative experience, are proficient in Microsoft Office and Excel, and can multitask with strong organizational and communication skills. This in-office role may require overtime as needed.

Qualifications

• 2+ years administrative experience required.
• In-office based role at Iselin, NJ.
• Proficient in Microsoft Office and Excel.
• Strong organizational and communication skills; able to multitask.
• Capacity to work overtime as needed.

Responsibilities

• Manage client data updates in Dynamics and STAR Practice Management databases.
• Assist with new client onboarding procedures.
• Manage reception area operations and front desk coverage.
• Handle incoming mail and prepare outgoing mail with various delivery methods.
• Monitor and manage pooled administration mailboxes.
• Maintain clean and welcoming office conditions for guests and staff.
• Assist with arranging meetings, hoteling spaces, events, meals, and conference room setup.
• Support ad-hoc projects as needed.

Skills

Attention to detail

Team player

Time management

Multitasking

Tools

Microsoft Office

Excel

Job description

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team in Iselin, NJ. You will support office workflows, manage front desk operations, and assist the Office Manager and Regional Office Director with meetings, events, and daily tasks.

Ideal candidates have 2+ years of administrative experience, are proficient in Microsoft Office and Excel, and can multitask with strong organizational and communication skills. This in-office role may require overtime as needed.