Administrative Assistant, Firm Operations

Citrin Cooperman; Woodbridge Township (NJ); On-site; USD 36,000 - 54,000; Full time

Job summary

Citrin Cooperman is seeking an Administrative Assistant to join the Firm Operations team in Iselin, NJ. You will support office workflows, manage front desk operations, and assist the Office Manager and Regional Office Director with meetings, events, and daily tasks.

Ideal candidates have 2+ years of administrative experience, are proficient in Microsoft Office and Excel, and can multitask with strong organizational and communication skills. This in-office role may require overtime as needed.

Qualifications

• 2+ years administrative experience required.
• In-office based role at Iselin, NJ.
• Proficient in Microsoft Office and Excel.
• Strong organizational and communication skills; able to multitask.
• Capacity to work overtime as needed.

Responsibilities

• Manage client data updates in Dynamics and STAR Practice Management databases.
• Assist with new client onboarding procedures.
• Manage reception area operations and front desk coverage.
• Handle incoming mail and prepare outgoing mail with various delivery methods.
• Monitor and manage pooled administration mailboxes.
• Maintain clean and welcoming office conditions for guests and staff.
• Assist with arranging meetings, hoteling spaces, events, meals, and conference room setup.
• Support ad-hoc projects as needed.

Skills

Attention to detail

Team player

Time management

Multitasking

Tools

Microsoft Office

Excel

Job description

Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring a problem-solving mindset, fresh perspectives, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!We are seeking an Administrative Assistant to join our Firm Operations team within the Administrative Support department in Iselin, NJ. The selected candidate is responsible for assisting in all aspects of office conditions, ensuring workflow, fostering the Citrin Cooperman culture, and providing operational support for the Office Manager (OM) and Regional Office Director (OD).Responsibilities are, but not limited to:Manage client data updates by assisting with and maintaining Dynamics and STAR Practice Management databases.Assist with new client onboarding procedures.Manage reception area operations.Provide front office coverage (as needed).Handle incoming mail by opening, scanning, and distributing it, as well as prepare outgoing mail with familiarity of various delivery methods including but not limited to US mail, international mail, UPS, FedEx, and certified mail.Monitor and manage pooled administration mailboxes.Maintain clean and welcoming general office conditions for guests and team members.Communicate common office inventory usage and replenishment needs to the OM.Assist the OM with arranging client or in-house meetings for Partners and staff, managing hoteling spaces, communicating event details, ordering meals, coordinating office events, and setting up/breaking down conference rooms.Assist with ad-hoc projects (as needed).The ideal candidate must:2 plus years of administrative experience (professional services environment preferred)Ability to work in-office based on specific office locationBe tech-savvy with proficiency in Microsoft Office and expertise in Excel functions including but not limited to tables, formulas, and formattingBe a team player with the ability to multi-task and pay strong attention to detailPossess strong organizational skills, including but not limited to verbal and written communication skillsHave the capacity to work overtime (as needed)