Operations Administrative Assistant & Data-Entry Specialist

Surge Staffing; Blue Springs (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Surge Staffing is seeking an Administrative Assistant to provide clerical, administrative, and data entry support for office and warehouse operations. The role supports accounting, shipping, reporting, and general office administration with a focus on organization and multitasking.

The ideal candidate is detail-oriented, capable of handling multiple priorities, and collaborates with accounting staff and management to maintain accurate records and efficient office workflows.

Qualifications

• High School Diploma or GED required.
• Minimum of 2 years of general office or administrative experience with bookkeeping exposure.
• Associate degree from a 2-year college or technical school preferred.

Responsibilities

• Process and distribute incoming, outgoing, and interoffice mail.
• Perform Accounts Payable and Accounts Receivable data entry and review.
• Support material receiving and shipping documentation.
• Provide general administrative support including answering phones, greeting visitors, filing, and document management.
• Enter and maintain general ledger information.
• Schedule and coordinate meetings, appointments, and events (including travel arrangements when needed).
• Assist management and staff with problem-solving, project planning, and special projects.
• Process purchase orders and maintain records for designated departments.
• Perform data entry and generate reports using Microsoft Office and internal systems.
• Maintain office supply inventory and place orders as needed.
• Coordinate shipping and receiving activities and provide dispatch support.
• Assist sales staff with compiling and delivering customer reports.
• Update daily position reports.
• Submit weekly paperwork (invoices, purchase orders, inventory reports) to corporate accounting.
• Assist with monthly operations and flux reporting.
• Reconcile paperwork and reports during month-end close (may require overtime).
• Support company operational, financial, and environmental objectives.
• Perform other duties as assigned.

Skills

Organizational skills

Time management

Communication skills

Problem-solving

Customer service

Team player

Deadline adherence

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

Internal systems

Job description

Surge Staffing is seeking an Administrative Assistant to provide clerical, administrative, and data entry support for office and warehouse operations. The role supports accounting, shipping, reporting, and general office administration with a focus on organization and multitasking.

The ideal candidate is detail-oriented, capable of handling multiple priorities, and collaborates with accounting staff and management to maintain accurate records and efficient office workflows.