Office Administrative Assistant

Soni; Boston (MA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Competitive pay

Job summary

Soni is seeking an Administrative Data Entry Specialist to accurately input and maintain information across company databases, spreadsheets, and internal systems. The role supports day-to-day office operations and ensures records are complete and well-organized.

Responsibilities include data entry with high accuracy, document review, data cleanup, and generating basic reports. Proficiency in Microsoft Excel and Outlook, strong attention to detail, and the ability to manage multiple tasks are

Qualifications

• 1–3 years of data entry or administrative experience.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn and navigate databases and software systems.
• Strong written and verbal communication skills.
• Ability to handle repetitive tasks while maintaining accuracy.
• Ability to prioritize multiple assignments and meet deadlines.

Responsibilities

• Enter and update data into databases, spreadsheets, and internal systems with a high degree of accuracy.
• Review documents and records for completeness, accuracy, and consistency.
• Verify information and identify discrepancies or missing data.
• Maintain organized electronic and paper files.
• Process invoices, forms, reports, applications, and other administrative documents.
• Perform data cleanup, auditing, and routine quality-control checks.
• Generate basic reports and spreadsheets as requested.
• Scan, copy, file, and organize documents.
• Respond to internal requests for information and administrative assistance.
• Assist with email correspondence, scheduling, and general office support as needed.
• Maintain confidentiality of sensitive company and customer information.
• Perform other administrative duties and special projects as assigned.

Skills

Data entry

Attention to detail

Time management

Microsoft Office

Tools

Excel

Outlook

Job description

The Administrative Data Entry Specialist is responsible for accurately entering, updating, and maintaining information in company databases, spreadsheets, and internal systems. This position provides administrative support to ensure records are complete, accurate, and organized while assisting with day-to-day office operations.

Key Responsibilities

• Enter and update data into databases, spreadsheets, and internal systems with a high degree of accuracy.
• Review documents and records for completeness, accuracy, and consistency.
• Verify information and identify discrepancies or missing data.
• Maintain organized electronic and paper files.
• Process invoices, forms, reports, applications, and other administrative documents.
• Perform data cleanup, auditing, and routine quality-control checks.
• Generate basic reports and spreadsheets as requested.
• Scan, copy, file, and organize documents.
• Respond to internal requests for information and administrative assistance.
• Assist with email correspondence, scheduling, and general office support as needed.
• Maintain confidentiality of sensitive company and customer information.
• Perform other administrative duties and special projects as assigned.

Qualifications

• 1–3 years of administrative, data entry, or office experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to learn and navigate databases and software systems.
• Strong written and verbal communication skills.
• Ability to handle repetitive tasks while maintaining a high level of accuracy.
• Ability to prioritize multiple assignments and meet deadlines.

Preferred Skills

• Fast and accurate typing/data entry skills.
• Experience with CRM, ERP, accounting, or database systems.
• Intermediate Excel skills, including sorting, filtering, and basic formulas.
• Strong problem-solving and follow-through.
• Ability to work independently and as part of a team.

Compensation: $19-20/hr

Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.