Operations Administrative Assistant

Domtar Corporation; Hawesville (KY); On-site; USD 32,000 - 42,000; Full time

Job summary

Domtar Corporation in Hawesville, KY is seeking an Administrative Assistant to provide comprehensive administrative support to the Operating Area and Business Unit leadership team. The role ensures efficient day-to-day operations in a fast-paced manufacturing environment while delivering high levels of internal and external customer service.

Key responsibilities include supporting production reporting, document preparation, calendar management, and cross-functional coordination.

Qualifications

• High school diploma or GED required.
• Minimum three (3) years of administrative support experience.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Dependable, adaptable, and customer-service oriented.

Responsibilities

• Provide administrative support to the Business Unit leadership team and team members.
• Support daily production reporting and assist with month-end administrative activities.
• Prepare, format, and distribute documents, reports, presentations, hourly schedules and correspondence.
• Maintain calendars, schedule meetings, and coordinate conference rooms.
• Answer and route phone calls, greet visitors, and manage communications professionally.
• Maintain filing systems and ensure accurate recordkeeping.
• Manage day-to-day office operations to ensure efficient workflow.
• Coordinate maintenance and service of office equipment.
• Perform monthly inventory counts for assigned materials and supplies.
• Support department purchases, invoices, and expense reporting.
• Provide general accounting and clerical support assigned.
• Assist with coordination of business unit activities, meetings, and events.
• Cross-train and provide administrative coverage as needed.

Skills

Microsoft Office

Organizational skills

Time management

Communication skills

Independent work

Education

High school diploma or GED

Associate or bachelor’s degree in related field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Domtar Corporation in Hawesville, KY is seeking an Administrative Assistant to provide comprehensive administrative support to the Operating Area and Business Unit leadership team. The role ensures efficient day-to-day operations in a fast-paced manufacturing environment while delivering high levels of internal and external customer service.

Key responsibilities include supporting production reporting, document preparation, calendar management, and cross-functional coordination.