Administrative Assistant for Manufacturing Operations

Domtar Corporation; Kentucky; On-site; USD 32,000 - 45,000; Full time

Job summary

The Hawesville Paper Mill, part of Domtar Corporation, is seeking an Administrative Assistant to provide comprehensive administrative support to the Operating Area and Business Unit leadership team. This full-time role manages day-to-day operations, production reporting, and coordination of office functions in a fast-paced manufacturing setting.

You will help maintain organization, communication flow, and internal/external service quality while handling sensitive information with discretion.

Qualifications

• High school diploma or GED required.
• Minimum three (3) years of administrative support experience.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Dependable, adaptable, and customer-service oriented.

Responsibilities

• Provide administrative support to Business Unit leadership and team members.
• Support daily production reporting and month-end activities.
• Prepare, format, and distribute documents, reports, and schedules.
• Maintain calendars, schedule meetings, and coordinate rooms.
• Greet visitors and manage communications professionally.
• Maintain filing systems and recordkeeping.
• Coordinate office operations and supplies.
• Assist with department purchases, invoices, and expense reporting.

Skills

Administrative support

Time management

Excellent communication

Organizational skills

Customer service

Education

High school diploma or GED

Associate or bachelor’s degree (preferred)

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

The Hawesville Paper Mill, part of Domtar Corporation, is seeking an Administrative Assistant to provide comprehensive administrative support to the Operating Area and Business Unit leadership team. This full-time role manages day-to-day operations, production reporting, and coordination of office functions in a fast-paced manufacturing setting.

You will help maintain organization, communication flow, and internal/external service quality while handling sensitive information with discretion.