Manufacturing Administrative Specialist

Domtar; Hawesville (KY); On-site; USD 38,000 - 42,000; Full time

Job summary

Domtar in Hawesville, KY is seeking an Administrative Assistant to provide comprehensive administrative support to the Operating Area and Business Unit leadership team in a fast-paced manufacturing setting.

The role focuses on coordinating day-to-day office operations, supporting production reporting, and ensuring efficient communication flows while delivering high levels of internal and external customer service.

Qualifications

• High school diploma or GED required.
• Minimum three (3) years of administrative support experience.
• Strong organizational and time-management skills.
• Ability to work independently with minimal supervision.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to manage multiple priorities in a fast-paced environment.
• Dependable, adaptable, and customer-service oriented.

Responsibilities

• Provide administrative support to the Business Unit leadership team and team members.
• Support daily production reporting and assist with month-end administrative activities.
• Prepare, format, and distribute documents, reports, presentations, hourly schedules and correspondence.
• Maintain calendars, schedule meetings, and coordinate conference rooms.
• Answer and route phone calls, greet visitors, and manage communications professionally.
• Maintain filing systems and ensure accurate recordkeeping.
• Manage day-to-day office operations to ensure efficient workflow.
• Maintain office, safety, and administrative supplies.
• Coordinate maintenance and service of office equipment.
• Perform monthly inventory counts for assigned materials and supplies.
• Support department purchases, invoices, and expense reporting.
• Provide general accounting and clerical support assigned.
• Assist with coordination of business unit activities, meetings, and events.
• Cross-train and provide administrative coverage as needed.
• Support internal communications and mass mailings.
• Demonstrate flexibility to support changing business needs and priorities.
• Demonstrate strong attention to detail, organization, and follow-through.
• Apply creativity and initiative to improve administrative processes.
• Willingly initiate and support community outreach and engagement activities.
• Maintain professionalism and discretion when handling sensitive information.

Skills

Organizational skills

Time management

Verbal & written communication

Independent worker

Customer service orientation

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Domtar in Hawesville, KY is seeking an Administrative Assistant to provide comprehensive administrative support to the Operating Area and Business Unit leadership team in a fast-paced manufacturing setting.

The role focuses on coordinating day-to-day office operations, supporting production reporting, and ensuring efficient communication flows while delivering high levels of internal and external customer service.