Operations & Administration Lead

ADC; Mesa (AZ); On-site; USD 70,000 - 95,000; Full time

Job summary

ADC is seeking a Business Administrator in Mesa, AZ to oversee HR, payroll, IT systems, insurance, licensing, contracts, and bookkeeping. This role replaces Sandy and reports to the Principal, running multiple business functions with day-to-day independence.

The candidate will manage HR lifecycle, ensure compliance, coordinate with Insperity, handle software subscriptions, and maintain up-to-date records while supporting leadership on client projects.

Qualifications

• 3+ years in business operations, office management, or admin management with broad responsibilities.
• Experience with HR administration, onboarding, and payroll processes.
• Experience managing insurance programs, licensing, and contracts.
• Familiarity with PEO platforms (Insperity a plus) and multi-state licensing.

Responsibilities

• Own HR lifecycle: onboarding to offboarding, employee records, and compliance filings.
• Coordinate IT relationships, software subscriptions, and vendor access.
• Manage insurance programs, COIs, renewals, and broker relationships.
• Maintain licensing, registrations, and regulatory submissions across states.
• Oversee contracts, vendor/subcontractor agreements, and contract log.
• Coordinate with Formulate for bookkeeping, banking, invoicing, and collections.
• Provide admin support to leadership and ensure smooth day-to-day operations.

Skills

HR administration

Payroll processing

Onboarding

Vendor management

Regulatory compliance

Bookkeeping basics

IT systems coordination

Contract management

Tools

Insperity

MS Office

Cloud collaboration tools

Job description

ADC is seeking a Business Administrator in Mesa, AZ to oversee HR, payroll, IT systems, insurance, licensing, contracts, and bookkeeping. This role replaces Sandy and reports to the Principal, running multiple business functions with day-to-day independence.

The candidate will manage HR lifecycle, ensure compliance, coordinate with Insperity, handle software subscriptions, and maintain up-to-date records while supporting leadership on client projects.