Onsite HR & Office Admin: Construction Support

Oldcastle Infrastructure; Mesa (AZ); Presencial; USD 52.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive base pay

Medical, dental and disability benefit

Group retirement savings

Health and wellness programs

Inclusive culture and internal growth

Descripción de la vacante

Oldcastle Infrastructure is seeking a highly organized HR Administrator to support our DBD4 operations team on-site in Mesa, Arizona. This role serves as the administrative backbone, aiding office operations, field and management teams, and coordinating HR, accounting, and customer support functions.

The ideal candidate thrives in a fast-paced environment and will grow by handling contract administration, billing support, compliance tracking, onboarding, and customer service.

Formación

• 3+ years of office management, administrative, operations support, or related experience.
• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Ability to manage confidential information with discretion.
• Strong attention to detail and follow-through.
• Experience in construction, infrastructure, contracting, engineering, or industrial operations is preferred.
• Experience with billing, invoicing, contracts, payroll support, or compliance documentation is preferred.
• Knowledge of Certificates of Insurance (COIs), lien notices, or contractor documentation is preferred.
• Experience with ERP, HRIS, or project management systems is preferred.

Responsabilidades

• Manage daily office operations and administrative activities.
• Serve as the primary point of contact for office visitors, employees, customers, and vendors.
• Assist with employee onboarding, new hire paperwork, and general HR administrative support.
• Support payroll tickets and timekeeping processes.
• Coordinate and maintain employee files and confidential records.
• Assist with customer contracts, subcontract agreements, and project documentation.
• Request, track, and distribute Certificates of Insurance (COIs).
• Support preliminary lien notice and compliance processes.
• Assist with project billing, invoicing, and administrative project closeout activities.
• Maintain office supplies, equipment, and company records.
• Support document management and electronic filing systems.
• Coordinate meetings, schedules, and company communications.
• Provide administrative support to the Director of Operations, HR and field leadership teams.
• Assist with special projects and other duties as assigned.

Conocimientos

Organizational skills

Communication skills

Multitasking

Discretion with confidential info

Herramientas

Microsoft Office Suite

Descripción del empleo

Oldcastle Infrastructure is seeking a highly organized HR Administrator to support our DBD4 operations team on-site in Mesa, Arizona. This role serves as the administrative backbone, aiding office operations, field and management teams, and coordinating HR, accounting, and customer support functions.

The ideal candidate thrives in a fast-paced environment and will grow by handling contract administration, billing support, compliance tracking, onboarding, and customer service.