Operations Admin & Workforce Development Specialist

DMI Companies, Inc.; Portsmouth (VA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

HSA employer contributions

Life and disability insurance

Employee Assistance Program

401(k) with company match

Paid vacation and sick time

10 paid holidays

Job summary

DMI Companies, Inc. in Portsmouth, VA, is seeking an Operations Administrative Assistant to provide essential support to the Operations and Workforce Development teams.

You will greet visitors, process payroll, maintain records, assist with new employee orientation, and help coordinate interviews and events while upholding confidentiality and a professional demeanor. This role follows a 7 am–3:30 pm schedule, Monday to Friday, and offers a pathway to contribute to lean initiatives and company

Qualifications

• High school diploma or equivalent is required.
• Highly accurate and attentive to detail.
• Utilize effective written and verbal communication skills.
• Ability to deal with a variety of job assignments utilizing excellent time management skills.
• Effective problem-solving abilities.
• Proficient in Word, Excel, Outlook, and Microsoft Teams.
• Ability to maintain proper attendance and punctuality standards.
• Prior experience with payroll or phone screening candidates a plus but not required.

Responsibilities

• Greet, register, and direct visitors in a warm, friendly and efficient manner.
• Process payroll and supporting reports.
• Support operations management team with administrative tasks to include running and maintaining various reports and company documents.
• Maintain union employee records including call-offs, write-ups, points, vacation requests, early leaves /quits, training records and employee work center list.
• Perform month end/year end closing process.
• Manage company car sign in/out sheet.
• Distribute both interoffice and regular mail.
• Assist with setup and facilitation of office related events.
• Assist with new production employee orientation and collect/distribute paperwork.
• Maintain and support the DMI Lean Culture and the overall DMI Corporate Operational objectives.
• Respond to inquiries, review candidate applications/resumes and maintain accurate and secure records.
• Identify candidates that meet criteria and conduct effective phone screens, as directed.
• Identify, maintain and secure confidential information.
• Schedule qualified candidates for in-person interviews, coordinate with the hiring team and facilitate associated documents and forms.
• Coordinate with Workforce Development, hiring team and Human Resources to ensure a positive, professional and compliant candidate experience.
• Actively participate on the hiring team to promote DMI and facilitate DMI's Workforce Development hiring procedures.
• Conduct outreach to expand short and long-term union candidate recruiting pools by actively participating in events, as directed by the Workforce Development Manager.
• Assist in planning and participate in events, visits, tours, trainings and meetings, both onsite and offsite.
• Create/update, candidate and employee records, training tools, reports, applicant tracker and other documents.
• Work closely with Workforce Development to ensure programs, initiatives, documentation and events are communicated effectively, maintained accurately and securely, and operated efficiently and according to DMI Workforce Development standards.
• Research and recommend local recruiting pools, community partners and grant opportunities.

Skills

Attention to detail

Written & verbal communication

Time management

Problem solving

Attendance & punctuality

Payroll experience

Phone screening

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

Microsoft Teams

Job description

DMI Companies, Inc. in Portsmouth, VA, is seeking an Operations Administrative Assistant to provide essential support to the Operations and Workforce Development teams.

You will greet visitors, process payroll, maintain records, assist with new employee orientation, and help coordinate interviews and events while upholding confidentiality and a professional demeanor. This role follows a 7 am–3:30 pm schedule, Monday to Friday, and offers a pathway to contribute to lean initiatives and company