Operations & Workforce Admin Assistant

DMI Companies, Inc.; Portsmouth (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

HSA employer contributions

Life, AD&D, short- and long-term-disab

401(k) with match

Paid vacation and sick time

10 paid holidays

Job summary

DMI Companies in Portsmouth, VA, is seeking an Operations Administrative Assistant to provide essential administrative support to the Operations Team. The role includes payroll processing, visitor reception, document management, and supporting the Workforce Development function with candidate screening.

Key duties include maintaining personnel records, coordinating interviews, scheduling events, and ensuring confidential handling of sensitive information.

Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication.
• Proficient in Word, Excel, Outlook and Teams.

Responsibilities

• Greet, register, and direct visitors in a warm, friendly and efficient manner.
• Process and distribute daily payroll, including all supporting reports and documents.
• Support operations management team with administrative tasks to include running and maintaining various reports and company documents.
• Maintain union employee records including call-offs, write-ups, and leaves, training records and work center list.
• Perform month end/year end closing process.
• Manage company car sign in/out sheet.
• Distribute interoffice and regular mail.
• Assist with setup and facilitation of office events.
• Assist with new production employee orientation and paperwork distribution.
• Maintain and support DMI Lean Culture and corporate objectives.
• Respond to inquiries, review candidate applications and maintain records.
• Identify candidates that meet criteria and conduct phone screens.

Skills

Attention to detail

Communication skills

Time management

Problem-solving

Education

High school diploma

Tools

Word

Excel

Outlook

Microsoft Teams

Job description

DMI Companies in Portsmouth, VA, is seeking an Operations Administrative Assistant to provide essential administrative support to the Operations Team. The role includes payroll processing, visitor reception, document management, and supporting the Workforce Development function with candidate screening.

Key duties include maintaining personnel records, coordinating interviews, scheduling events, and ensuring confidential handling of sensitive information.