Operations & Admin Specialist: Streamline & Scale

Reliant Valuations LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

Reliant Valuations LLC is seeking an Operations & Administrative Specialist in New York to support day-to-day operations and cross-functional workflows. This hands-on role emphasizes organization, follow-through, and comfort with technology across multiple platforms.

You will manage calendars, assist leadership with projects, maintain records, and help optimize processes while supporting recruiting activities and data-driven updates for leadership.

Qualifications

• 4+ years of experience in operations, administration, executive assistance, project coordination, or a similar role.
• Excellent organizational, communication, and time-management skills.
• Strong attention to detail and follow-through.
• Comfortable managing multiple priorities and working independently.
• Strong problem-solving skills and a proactive approach.
• Technologically proficient and comfortable learning new software.
• Experience with Zoho, Gusto, Google Workspace, RingCentral, Trello, or similar platforms is a plus.
• Recruiting or professional services experience is a plus.

Responsibilities

• Handle calendars, scheduling, meetings, and Zoom coordination for leadership.
• Monitor and respond to company email inquiries and support recruiting pipelines.
• Assist with leadership on special projects and time-sensitive requests.
• Maintain internal knowledge bases, company records, and resources.
• Prepare and maintain operational reports, spreadsheets, and dashboards.
• Coordinate data collection from systems and share updates with leadership.
• Support sales operations, CRM management, payment-status inquiries, and outstanding items.

Skills

Organization

Communication

Time management

Detail oriented

Independent work

Problem solving

Tech savvy

Tools

Zoho

Gusto

Google Workspace

RingCentral

Trello

Stripe/Payments

Job description

Reliant Valuations LLC is seeking an Operations & Administrative Specialist in New York to support day-to-day operations and cross-functional workflows. This hands-on role emphasizes organization, follow-through, and comfort with technology across multiple platforms.

You will manage calendars, assist leadership with projects, maintain records, and help optimize processes while supporting recruiting activities and data-driven updates for leadership.