Operations Admin Specialist — Scheduling, Docs & Procurement

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance (PPO/HDHP)

Dental & Vision

Life & disability insurance

Paid maternity & parental leave

401(k) with match

Tuition assistance

Flexible schedules

Relocation packages

Job summary

Los Alamos National Laboratory (LANL) seeks an organized administrative professional to support the LANSCE Facility Operations Directorate. You will handle doc control, procurement support, calendar management, and serve as the front-line contact for LANSCE-FO, coordinating with diverse science and programmatic groups at TA-53.

The role requires a Bachelor's degree with 2 years of related experience, strong communication, and proficiency in Microsoft Office and Adobe Acrobat.

Qualifications

• Experience preparing formal correspondence, documents, and presentations with high accuracy.
• Strong organization with ability to prioritize, plan, and meet deadlines.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience conducting research and evaluating options for facility operations.
• Ability to work under pressure with multiple deadlines and changing priorities.
• Experience collaborating in a team and delivering strong customer service.

Responsibilities

• Serve as primary admin point of contact for LANSCE-FO.
• Maintain internal document logs and records.
• Provide procurement support for LANSCE-FO and staff.
• Serve as primary LANSCE custodian for TA-53.
• Assist with document control: editing, formatting, routing, signatures.
• Perform other duties as assigned.

Skills

Formal document prep

Organizational skills

Written and verbal communication

Calendar management

Interpersonal collaboration

Procurement support

Customer service

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe Acrobat

Oracle Time & Effort

Ariba (p-cards)

Concur

Utrain

Web content management systems

Job description

Los Alamos National Laboratory (LANL) seeks an organized administrative professional to support the LANSCE Facility Operations Directorate. You will handle doc control, procurement support, calendar management, and serve as the front-line contact for LANSCE-FO, coordinating with diverse science and programmatic groups at TA-53.

The role requires a Bachelor's degree with 2 years of related experience, strong communication, and proficiency in Microsoft Office and Adobe Acrobat.