Professional Staff Assistant 1

Los Alamos National Laboratory; Los Alamos (NM); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance (PPO/HDHP)

Dental & Vision

Life & disability insurance

Paid maternity & parental leave

401(k) with match

Tuition assistance

Flexible schedules

Relocation packages

Job summary

Los Alamos National Laboratory (LANL) seeks an organized administrative professional to support the LANSCE Facility Operations Directorate. You will handle doc control, procurement support, calendar management, and serve as the front-line contact for LANSCE-FO, coordinating with diverse science and programmatic groups at TA-53.

The role requires a Bachelor's degree with 2 years of related experience, strong communication, and proficiency in Microsoft Office and Adobe Acrobat.

Qualifications

• Experience preparing formal correspondence, documents, and presentations with high accuracy.
• Strong organization with ability to prioritize, plan, and meet deadlines.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Experience conducting research and evaluating options for facility operations.
• Ability to work under pressure with multiple deadlines and changing priorities.
• Experience collaborating in a team and delivering strong customer service.

Responsibilities

• Serve as primary admin point of contact for LANSCE-FO.
• Maintain internal document logs and records.
• Provide procurement support for LANSCE-FO and staff.
• Serve as primary LANSCE custodian for TA-53.
• Assist with document control: editing, formatting, routing, signatures.
• Perform other duties as assigned.

Skills

Formal document prep

Organizational skills

Written and verbal communication

Calendar management

Interpersonal collaboration

Procurement support

Customer service

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Adobe Acrobat

Oracle Time & Effort

Ariba (p-cards)

Concur

Utrain

Web content management systems

Job description

What You Will Do

The successful candidate will provide high-quality administrative support to the LANSCE (Los Alamos Neutron Science Center) Facility Operations (LANSCE-FO) organization and its deployed staff.

We are seeking a highly motivated, organized, and self-driven professional who thrives in a close-knit, fast-paced operations environment. The ideal candidate will have strong communication and interpersonal skills and will work effectively with LANSCE-FO personnel and the diverse science, technology programmatic organizations conducting work at TA-53, where LANSCE is the primary facility activity.

This position is within the Office of the LANSCE Facility Operations Director (FOD) in the Associate Laboratory Directorate for Physical Sciences (ALDPS). The LANSCE FOD serves as ALDPS's principal agent for operations and is responsible for executing non-programmatic work within TA-53 facilities.

The successful candidate will:

• Serve as the primary administrative point of contact for the LANSCE FOD organization.
• Maintain internal document logs and records.
• Provide procurement support for LANSCE-FO and deployed staff.
• Serve as the primary LANSCE key custodian for TA-53.
• Support document control activities, including editing, formatting, routing, and obtaining required signatures.
• Perform other duties as assigned.

What You Need

Minimum Job Requirements

• Demonstrated experience preparing formal correspondence, documents, and presentations with substantial responsibility for content, accuracy, and attention to detail.
• Experience conducting research, evaluating alternatives, and recommending solutions to issues affecting facility operations.
• Strong organizational skills, including the ability to prioritize work, plan effectively, and follow through on commitments.
• Excellent written and verbal communication skills.
• Advanced proficiency with the Microsoft Office Suite and Adobe Acrobat.
• Proven ability to work efficiently and professionally under pressure while managing multiple deadlines, frequent interruptions, changing requirements, and shifting priorities.
• Demonstrated ability to work effectively as a collaborative team member, provide strong customer service, build productive interpersonal relationships, and address conflict constructively.
• Demonstrated ability to manage complex calendars, coordinate and follow up on scheduling requests, and apply appropriate protocol.

Education/Experience

Position requires a Bachelor's Degree and 2 years related experience; or, an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.

Desired Qualifications

• Extensive experience administering a lock and key control program.
• Experience working with property accountability systems and processes.
• Knowledge of document control and records management practices.
• Working knowledge and experience with LANL standard applications and systems, including Oracle time and effort, Ariba (to include p-cards), Concur (Foreign and Domestic), and Utrain.
• Experience using web content management systems.
• Advanced knowledge of, or experience with, purchasing and procurement systems and processes.
• Knowledge of facility operations and procedures.
• An active "Q" clearance or ability to obtain a "Q" clearance.

Work Location

The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment

Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 2 year.

Note to Applicants

For full consideration applicants are strongly encouraged to submit a cover letter, in addition to resume, describing explicitly how they meet the minimum requirements and have desired qualifications for the position.

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid maternity and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance: Q

Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance, and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test

The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position

Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants

Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.

Equal Opportunity

Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to [e-mail] or call (505)-664-6947.