Operations Admin Specialist: Scheduling & Compliance

Custom Pipe & Fabrication Inc.; Lubbock (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Custom Pipe and Fabrication Inc. seeks an Administrative Assistant II to provide advanced administrative and coordination support to plant leadership, operations, and cross-functional teams.

You will maintain records, prepare reports and correspondence, coordinate schedules, assist with purchasing and invoices, and support safety and compliance documentation. The role requires a high school diploma, at least two years of admin experience, and familiarity with ERP and Microsoft Office;

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum of two years in administrative/clerical/office coordination roles.
• Experience in manufacturing, industrial, warehouse, construction, or operations environment preferred.

Responsibilities

• Provide advanced administrative support to Plant Manager, HRM, Operations Manager, and leadership.
• Prepare, review, edit, and distribute correspondence, reports, presentations, and agendas.
• Maintain filing systems for production, HR, safety, purchasing, billing, and compliance records.
• Coordinate scheduling and communications; greet visitors and handle inquiries.
• Assist with purchase orders, invoicing, and related recordkeeping; support OSHA logs and compliance documents.

Skills

Microsoft Office proficiency

Time management

Attention to detail

Communication skills

Independent work

Education

High school or equivalent

Associate degree (Business Administration/Office Admin or related)

Tools

ERP systems

Purchasing systems

Accounting systems

Document management systems

Job description

Custom Pipe and Fabrication Inc. seeks an Administrative Assistant II to provide advanced administrative and coordination support to plant leadership, operations, and cross-functional teams.

You will maintain records, prepare reports and correspondence, coordinate schedules, assist with purchasing and invoices, and support safety and compliance documentation. The role requires a high school diploma, at least two years of admin experience, and familiarity with ERP and Microsoft Office;